Procedures for Allocation and Reclassification Requests
STEP ONE
Submit the following to Assistant Vice President, Division of Human
Resources, 103 Edwards Hall
- An original and one copy of a completed position
description with appropriate signatures. See position
descriptions checklist.
- A written letter addressed to the Assistant Vice President,
containing the position number, current title, a brief explanation for the
requested review, title requesting, and indicate the availability of funds
to cover the salary difference should the request be approved. The letter
should be signed by the Department Head or Director and by the Dean or
Vice President, as reporting structure dictates.
- A current organizational chart.
STEP TWO
A desk-audit or on-site audit will be conducted, at the discretion of
the analyst. Analysis of position includes:
- Review of position description document.
- Information gained from inquiries regarding the position through
research, discussions with the department, or on-site reviews, as
necessary.
- Comparison to positions with similar duties (internal and/or
external).
- Comparison to state
classification specifications.
- Consideration of the nature of the work, difficulty, amount of
responsibility, variety of different kinds of work, authority to make
decisions and commitments, manner of supervision received from the
supervisor, originality and creativity needed to perform the job, level
and purpose of contacts involved, leadership responsibility over others,
and consequences of actions.
The analysis does not include consideration of individual
characteristics such as unusual diligence or overtime work, length of
service, financial need or circumstances, unusual qualifications, scarcity
of new employees, personality, relative efficiency, or volume of work
produced.
STEP THREE
Finalizing review
- The timeframe for determination of classification will
depend on various factors including length of time to obtain the above
information, workload, and other projects but generally completed within
6-8 weeks.
- The department will be notified in writing, preceded by a courtesy
phone call.
- The effective date will be the beginning of the closest pay period
following completion of the action.
