Work Permits
The International Student and Scholar Services in
conjunction with Human Resources has
revised the procedures for work permits for international students
and scholars in the hope we can streamline the process. Two major
changes to procedures are Personnel Specialists will request the
student work permits and hourly student work permits will not be
required each semester if the student is returning to the same
department.
The Request for International
Student On-Campus Work Permit is now available in an online
form.
The Policy and Procedures
All on campus work permits will be issued by the International Student and Scholar Services for
all non-immigrants at K-State. This includes work permits for hourly
students, graduate students, classified and unclassified employees.
On campus work permits include an expiration date. Work permits
must be renewed prior to that date to remain on the payroll.
F-1/J-1 Students
- Personnel Specialists will submit a Request for International
Student On-Campus Work Permit to International Student
and Scholar Services.
- International Student and Scholar Services will complete the
work permit and email it to the requesting Personnel Specialist.
Use the "Comments" section of the permit to convey
any necessary information to the department such as the fact
the student has a second job in another department on campus
and the number of hours working in that department.
- Work permits will be completed every time there is a change
in employment, which includes a change in department or a change
in the type of employment, i.e. hourly vs. assistantship.
- Students whose work permits expire because of expiration of
passport will need to come to the International Student and Scholar
Services with the extended passport.
- Students whose Work Permits expire because the I-20 expired
will need to make an appointment with an Advisor regarding an
extension of the I-20. If the I-20 is extended then a new work
permit can be emailed to the department contact.
- J-1 sponsored students must have permission from their sponsor
to work. Once we have a request for a work permit, we will check
the file. If permission from the sponsor is not in the file,
we will email the student requesting a letter granting permission.
Once that is received we can email the work permit to the department
contact.
H-1B
- H-1B work permits will be sent directly to the Personnel Specialist
as soon as we are able to issue one, that is at the time of approval
in the case of a Change of Status; at the time of arrival, in
the case of Consular Visa Processing; at the time the Receipt
Notice is received if filing for portability or an extension.
- Works permits can be issued on a case by case basis if filing
for portability or extension and we have proof that the petition
has been received by U.S. Citizenship
and Immigration Services but the Receipt Notice has not been
issued.
J-1 Researchers/Scholars/Trainees; TN; F-1 on OPT
- Must come to Internation Student and Scholar Services with
necessary documents, passport and I-94 for a work permit.
Contact the International Student and Scholar Services at
532-6448 if you have any questions.
Departments have access to an online report on active employees
who have a Visa/Work Permit Expiration Date specified in HRIS.
This report may be ran at any time and for any range of dates and
is an excellent tool for tracking employees whose work permits
will expire. Report instructions can be found at Active
Employee With Visa Expiration (pdf)