The International Student and Scholar Services in conjunction with Human Resources has revised the procedures for work permits for international students and scholars in the hope we can streamline the process. Two major changes to procedures are Personnel Specialists will request the student work permits and hourly student work permits will not be required each semester if the student is returning to the same department.
The Request for International Student On-Campus Work Permit is now available in an online form.
All on campus work permits will be issued by the International Student and Scholar Services for all non-immigrants at K-State. This includes work permits for hourly students, graduate students, classified and unclassified employees. On campus work permits include an expiration date. Work permits must be renewed prior to that date to remain on the payroll.
Contact the International Student and Scholar Services at 532-6448 if you have any questions.
Departments have access to an online report on active employees who have a Visa/Work Permit Expiration Date specified in HRIS. This report may be ran at any time and for any range of dates and is an excellent tool for tracking employees whose work permits will expire. Report instructions can be found at Work Permit Expiration (pdf)
Employees can now be employed at Kansas State University on the Optional Practical Training (OPT) STEM extension. An F-1 academic student who received a bachelor's, master's, or doctoral degree in science, technology, engineering, or mathematics (STEM) may apply for a one-time 17-month extension of his or her OPT. To qualify, a student must have completed a degree included in the DHS STEM Designated Degree Program List found on the website for Immigration and Customs Enforcement (ICE)
If the student's Employment Authorization Document (Form I-766) expires while his or her STEM extension application is pending, he or she is authorized to work until USCIS makes a decision on his or her application, but not more than 180 days from the date the student's initial OPT Employment Authorization Document (Form I-766) expires.
The student's expired Employment Authorization Document (Form I-766), together with his or her Form I-20 endorsed by the designated school official recommending the STEM extension are acceptable proof of identity and employment authorization for Form I-9 purposes. Record these documents in Section 2 under List A of Form I-9. You should re-verify employment authorization no later than 180 days from the expiration date of the previous Employment Authorization Document (Form I-766).
As with all cases of employing someone on OPT, you must request a work permit from International Student and Scholar Services (ISSS). ISSS will need a copy of the EAD, I-20 and passport. If the STEM extension application is pending, then ISSS will also need a copy of the Receipt Notice proving it has been filed in a timely manner with USCIS.
Questions on the Stem OPT extension process can be referred to (ISSS). Questions on completing the Form I-9 can be referred to Human Resources.