Supplemental payrolls are processed to pay an employee who was not paid or who was underpaid on the regular payroll. When it is determined that a supplemental check needs to be issued, the department notifies Payroll and Employee Data, Division of Human Resources. This is done in one of two ways depending upon whether the employee is non-exempt or exempt under the Fair Labor Standards Act (FLSA).
To request supplemental paychecks for non-exempt employees, the department must submit to Payroll and Employee Data a State of Kansas Time and Leave Document signed by the employee and the supervisor. If the total number of hours on the Time and Leave Document is less than ten and adding them to the next regular payroll would not create an overtime situation, then add these hours to the next regular payroll time and leave. It is imperative to note on the timesheet when time was worked versus when time was paid.
To request supplemental paychecks for exempt employees, the department must submit the Supplemental Pay Form, PER-8 (pdf), to Payroll and Employee Data. The PER-8 is available in other formats on the Payroll Forms page.