If a superseding action is necessary, please contact your department's
Human Resources Payroll &
Employee Data liaison, (785) 532-6277.
Questions regarding summer personnel actions should be directed to your
Resources Payroll & Employee Data liaison, 532-6277.
Questions regarding funding should be directed to Cindy Sicard, Division
of Human Resources, 532-6277.
Summer School Appointments
(teaching appointment for summer school courses)
- Individual colleges are responsible for keying summer
school information directly into HRIS through special summer school pages.
HR staff will then access that information and key it into HRIS job data
each pay period.
- The only time a paper transaction is required for summer school
appointments is if: (1) summer school has been finalized (frozen) in HRIS
and no further updates are allowed; or (2) the employee is a new hire or
rehire with a break in service.
- A "9-Month Unclassified Summer Transactions PER-45" form
completed for those summer school appointments not entered by the
deadline. For new hires or rehires with a break in service, submit an
Appointment Form (PER-38) with supporting documents. All forms are
available on the HR web site at: http://www.ksu.edu/hr/forms/
- Unclassified 9-month benefit eligible employees will be assigned
to employment record #10 in HRIS for summer school appointments.
- Please use a temporary non-budgeted position number for this
appointment. This number should be different than the position number the
employee is assigned during the academic year. You may re-use the
temporary position numbers created in previous summers for record 10's or
you may ask that a new non-budgeted position be created, if one is not
- To determine the summer school positions available, please run
your "Position Funding by Department Report" in HRIS with an
"as of date"
from the previous summer--for example this year (2013) use July 1, 2012.
Your dean's office may also run the summer position report using the
following path in HRIS — Workforce Administration>Job
School>Summer School Reports>Summer School Positions. This should
the positions to be re-used for summer appointments.
- Departments are responsible for reporting time and leave (turning
on the "Okay to Process" checkbox) in HRIS for employees hired to summer
- Funding for summer school appointments is the responsibility of
the dean's office.
Summer School 2013 Dates
|Session||Session Dates||Pay Periods||Pay Dates|
6 week course
| May 28 - July 5 ||May 26 -
July 5, 19
Main 8 week course
June 10 - August 2|| June 9 - Aug 3||
July 5, 19|
August 2, 16
6 week course
| July 8 - August 16|| July 7 - August
August 2, 16, 30|
May Intersession|| May 20 - June 7|| May 12 -
June 8|| June 7,