If a superseding action is necessary, please contact your department's Human Resources Payroll & Employee Data liaison, (785) 532-6277.
Questions regarding summer personnel actions should be directed to your department's Human Resources Payroll & Employee Data liaison, 532-6277. Questions regarding funding should be directed to Dennis Jones or Shari Liming, Division of Human Resources, 532-6277.
Individual colleges are responsible for entering all summer school and summer appointment information directly through special summer processing pages in HRIS. Information accessed from these pages is used by HR to process summer transactions.
Unclassified 9-month benefit eligible employees will be assigned to employment record #10 in HRIS for summer school appointments and Record #11 for summer appointments. Please use a temporary non-budgeted position number for Records 10 and 11. This number should be different than the position number the employee is assigned during the academic year. The temporary position numbers created in previous summers for records 10 and 11 may be used or a new non-budgeted position may be created, if necessary.
| Employee Type | Change Position Number | Change Record Number For Summer School | Change Record Number For Summer Appointment |
|---|---|---|---|
| GTA | No | No | N/A |
| GRA | No | N/A | No |
| Non Benefit Temporary | No | No | No |
| Benefit Eligible Regular or Temporary | Yes | Yes to Rcd 10 | Yes to Rcd 11 or greater |
To determine the summer school positions available, please run your "Position Funding by Department Report" (pdf) in HRIS with an "as of date" from the previous summer––for example this year (2009) use July 1, 2008. Your dean's office may also run the summer position report using the following path in HRIS - Workforce Administration>Job Information>Summer School>Summer School Reports>Summer School Positions. This provides a list of positions to be re-used for summer appointments.
Departments are responsible for reporting time and leave (turning on the "Okay to Process" checkbox) in HRIS for employees hired to summer school appointments.
Funding for summer school appointments is the responsibility of the dean's office.
NOTE: Employees may be active on Employment Record #10 and Employment Record #11, or greater, at the same time, however total FTE must not exceed 1.0.
When completing transactions for summer, please do not combine a summer school appointment and a summer appointment on one form. A separate 9-Month Summer Transactions (PER-45) (pdf) form must be submitted for each type of appointment.
Departments should reappoint or terminate those temporary employees (who are not eligible for benefits) via the Change or Separation Form (PER-38) (pdf)
| SESSION | SESSION DATES | PAY PERIODS | PAY DATES |
|---|---|---|---|
| Session I 6 week course | May 26 - July 2 | May 17 - June 27 | June 12, 26 July 10 |
| Session II Main 8 week course | June 8 - July 31 | May 31 - July 25 | June 26 July 10, 24 August 7 |
| Session III 6 week course | July 6 - August 14 | June 28 - August 8 | July 24 August 7, 21 |
| May Intersession | May 18 - June 5 | May 17 - June 13 | June 12, 26 |