If a superseding action is necessary, please contact your department's Human Resources Payroll & Employee Data liaison, (785) 532-6277.
Questions regarding summer personnel actions should be directed to your department's Human Resources Payroll & Employee Data liaison, 532-6277. Questions regarding funding should be directed to Cindy Sicard, Division of Human Resources, 532-6277.
Salary during summer is calculated based on the faculty member's academic year salary and should never exceed the academic year salary (although could be less) per OMB Circular A-21, Section J, 8, d, (1), "Charges for work performed on sponsored agreements by faculty members during the academic year will be based on the individual faculty member's regular compensation for the continuous period which, under the policy of the institution concerned, constitutes the basis of his or her salary. Charges for work performed on sponsored agreements during all or any portion of such period are allowable at the base salary rate. In no event will charges to sponsored agreements, irrespective of the basis of computation, exceed the proportionate share of the base-salary for the period."
The following manual calculation may used to determine the maximum biweekly rate of pay for summer pay periods for a 9 month employee. Actual rate of pay is negotiated at the department level. See the University Handbook C23.1 for more details.
The annual salary divided by 9 months equals the monthly rate. Monthly salary multiplied by the number of summer months (3) divided by the number of summer pay periods (6) equals summer bi-weekly pay.
Example: For a 9-month employee with an annual salary of $69,000.
$69,000 / 9 months = $7,666.67 monthly salary
$7,666.67 x 3 summer months / 6 pay periods = $3,833.34 compensation rate per pay period.
The compensation rate throughout the year is $3,450 ($69,000 / 20 pay periods = $3,450). This does not mean the employee is receiving a higher salary in the summer. The difference occurs because during the academic year we are spreading the 9-month salary over 20 pay periods which is longer than 9 months.
Summer pay can be calculated on-line via the HR web page: http://www.k-state.edu/hr/ped/summpaycalc.htm