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Kansas State University

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For summer school effective dates refer to Summer School Dates.

Questions

Questions regarding summer personnel actions should be directed to your department's Human Resources Payroll & Employee Data liaison, 532-6277. Questions regarding funding should be directed to Cindy Sicard, Division of Human Resources, 532-6277.

Processing Payroll Funding for FY 2014 and FY 2015

Fiscal Year 2014

June 4    Final day to submit retroactive funding transfer requests for FY 2014.

Fiscal Year 2015

In HRIS, an effective date greater than 06/8/14 cannot be added/inserted until the FY 2015 projects have been loaded to the payroll funding distribution pages.

April 18    Ksu SS (Summer School) Dept page updated by HR. (Only for those who maintain summer school payroll funding.) Path: Workforce Administration > Job Information > Summer School > Set Up > Ksu Ss Dept

June 9    HR transfers summer funding for 06/8/14 from Ksu Ss Dept page to payroll funding distribution pages for summer school positions.

June 9    FY 2015 projects will be added to payroll funding distribution pages. A 06/8/14 effective-dated row is automatically inserted into each level of funding to reflect new fiscal year projects. When the 06/8/14 effective-dated row is automatically inserted in the payroll funding distribution pages, the distribution of projects is copied from the previous row. This inserted row will be a copy of the FY 2014 current effective-dated row with the exception of the fiscal year.

June 9    Budget funding transferred to payroll funding. Budget funding designated by major administrative officers as payroll funding copied and loaded into the payroll funding distribution pages.

June 9   Begin verifying and correcting FY 2015 payroll funding upon notice from the Division of Human Resources. To assist with verification, run the Position Funding by Department Report as of 06/8/14 or 06/21/14.

If future funding is known, future effective-dated rows may be inserted into the payroll funding distribution pages.

June 10   FY 2015 Beginning of first pay period (06/8/14 - 06/21/14)

Funding prior to 06/8/14 will display FY 2014 projects and funding beginning 06/8/14 will display FY 2015 projects. All days must be funded. Never delete the 06/8/14 effective-dated row.

EXAMPLES -

FY 2014: If funding is changing effective 05/25/14, use "Correction" mode to insert a new effective-dated row -- enter 05/25/14 -- update the distribution of projects using FY 2014 projects.

FY 2015: If funding is changing effective 06/8/14, use "Correction" mode to correct the existing row using FY 2014 projects.

If funding is changing prior to 06/8/14 and the FY 2015 row has been inserted, please be sure to update both FY 2014 and FY 2015 if funding should be carried forward to FY 2015.

June 23   Deadline for timely on-line payroll funding updates for the 06/8/14 - 06/21/14 pay period.

June 25    Final pay calculation for the 06/8/14 - 06/21/14 pay period runs after 6:00 pm.

June 26    HRIS View Only

June 27    HRIS available for payroll funding transactions -- on-line entry.

July 7    Deadline for timely on-line payroll funding updates for the 06/22/14 - 07/5/14 pay period.

July 9    Final pay calculation for the 06/22/14 - 07/05/14 pay period runs after 6:00 pm.