(appointment other than teaching and generally paid by a grant)
- Unclassified 9-month benefit eligible employees will be assigned
to employment record #11 or greater for summer appointments.
- Please use a temporary non-budgeted position number for this
appointment. The number should be different than the position number the
employee is assigned during the academic year. You may re-use temporary
position numbers created in previous summers or you may ask that a new
non-budgeted position be created, if one is not available.
- To determine the summer positions available, please run your
"Position Funding by Department Report" in HRIS with an "as
of date" from
the previous summer--for example this year (2014) use July 1, 2013. Your
dean's office may also run the summer position report (WPERSS15) using the
path in HRIS — Workforce Administration>Job
Information>SummerSchool>Summer School Reports>Summer School
This should provide you with the positions to be re-used.
- Departments are responsible for reporting time and leave (turning
on the "Okay to Process" checkbox) in HRIS Time and Leave.
- It is each department's responsibility to maintain funding for
summer appointment positions. Please review funding and update as
necessary for all summer positions you will be re-using.
- Submit all summer appointment transactions on the "9-Month
Unclassified Summer Transactions PER-45" form. The form is available
the HR web site at http://www.ksu.edu/hr/forms/
Employees may be active on record #10 and record #11 (or greater) at
the same time, however total FTE must not exceed 1.0 FTE.
Please do not combine a summer school appointment and a summer
on one form when submitting these transactions to Human Resources. A
separate "9-Month Summer Transactions PER-45" form must be
each type of appointment.
One of the most common mistakes we see when reviewing summer
forms, is missing supporting documents for rehires previously employed
with the university. Please review our transaction checklists to make
certain all attachments are included with the rehire transaction forms.