Payroll and Employee Data
Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
Contact HR

• HR Home
• Directions to HR
• Site Map

• Leave
  Reporting
• Non-Resident Alien
  Employment
• Paychecks &
  Payments
• Payroll
  Funding
• Procedures
• Tax
  Information
• Transaction
  Guidelines

1. K-State Home >
2. Division of Human Resources >
3. Payroll & Employee Data >
4. Transaction Guidelines >
5. Summer Transaction Guidelines >
6. Summer Appt

PPM Chapters:

• Completing Appointment Form, 4650.090
• Summer School and Summer Appointments - Unclassified 4650.050
• Unclassified Employee Personnel Actions, 4650

Related Codes

• Action/Reason Codes (Classified & Unclassified)
• Address, County & Degree Abbreviations
• Holiday Codes and Work Schedules
• Transaction Scenarios (Unclassified)

Related Reports

• Funding Reports
• Summer School Reports

Related Guidelines

• Unclassified Appointments
• Unclassified Changes
• Unclassifed Separations

Related Instructions

• Maintain Funding
• Maintain Time & Leave

Superseding Transactions

If a superseding action is necessary, please contact your department's Human Resources Payroll & Employee Data liaison, (785) 532-6277.

Questions

Questions regarding summer personnel actions should be directed to your department's Human Resources Payroll & Employee Data liaison, 532-6277. Questions regarding funding should be directed to Cindy Sicard, Division of Human Resources, 532-6277.

Summer Appointments

(appointment other than teaching and generally paid by a grant)

• Unclassified 9-month benefit eligible employees will be assigned to employment record #11 or greater for summer appointments.
• Please use a temporary non-budgeted position number for this appointment. The number should be different than the position number the employee is assigned during the academic year. You may re-use temporary position numbers created in previous summers or you may ask that a new non-budgeted position be created, if one is not available.
• To determine the summer positions available, please run your "Position Funding by Department Report" in HRIS with an "as of date" from the previous summer--for example this year (2013) use July 1, 2012. Your dean's office may also run the summer position report using the following path in HRIS — Workforce Administration>Job Information>SummerSchool>Summer School Reports>Summer School Positions. This should provide you with the positions to be re-used.
• Departments are responsible for reporting time and leave (turning on the "Okay to Process" checkbox) in HRIS Time and Leave.
• It is each department's responsibility to maintain funding for summer appointment positions. Please review funding and update as necessary for all summer positions you will be re-using.
• Submit all summer appointment transactions on the "9-Month Unclassified Summer Transactions PER-45" form. The form is available at the HR web site at http://www.ksu.edu/hr/forms/

Note ....

Employees may be active on record #10 and record #11 (or greater) at the same time, however total FTE must not exceed 1.0FTE.

Please do not combine a summer school appointment and a summer appointment on one form when submitting these transactions to Human Resources. A separate "9-Month Summer Transactions PER-45" form must be submitted for each type of appointment.

One of the most common mistakes we see when reviewing summer transaction forms, is missing supporting documents for rehires previously employed with the university. Please review our transaction checklists to make certain all attachments are included with the rehire transaction forms.