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Kansas State University

Student Employment Dates

Hourly and Graduate Student Employment Criteria

During the fall and spring semesters, eligible students may be hired into hourly student positions at any time, up to two pay periods before the start of the semester

During the summer, students may be hired into hourly student positions at any time as long as they meet any one of the criteria below:

  • enrolled in no fewer than six hours during the past spring;
  • pre-enrolled in the upcoming fall semester in no fewer than six hours;
  • enrolled in the summer semester for any number of hours; or
  • admitted to study in the upcoming fall semester.

Students who have graduated or will not be returning to classes must be terminated before the start of the following semester, with the exception of those who graduate in the spring, they are permitted to stay on until the end of the summer semester.

Graduate Student (GTAs, GRAs, and GAs) employment dates should follow the guidelines for the semester table

Eligibility

Graduate Teaching Assistants, Graduate Research Assistants, Graduate Assistants, and Hourly student employees are exempt from FICA (Social Security and Medicare) deductions and Unemployment Compensation coverage when enrolled in at least six undergraduate and/or graduate semester hours at K-State during a fall or spring semester or three undergraduate or graduate credit hours during the summer semester, see PPM chapter 4720 for more information. An exception may be made for Graduate Teaching Assistants, Graduate Research Assistants, and Graduate Assistants in their last semester of study

Biweekly, HR reviews student enrollment hours in iSIS and will notify the department of students who drop below the required 6 enrolled hours during the Fall or Spring semesters. The department will be asked to either terminate employment or move them to a non-student position unless the student will be enrolling in additional hours immediately.

If a student drops below 3 enrolled hours during the summer, the department will not be contacted, but the student will automatically be subject to FICA and unemployment until their enrolled hours are increased.