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  4. Direct Deposit Form Instructions

Direct Deposit Form Instructions

Mail completed form with attachments to the Division of Human Resources, 103 Edwards Hall, Manhattan, KS 66506-4801.

Employee Information

Complete the following fields:

  • Department ID - The 10-digit department number where the employee works. (Leave blank if unknown.)
  • Employee ID - The 11-digit employee identification number. (Generally starts with a "W")
  • Last four numbers of SSN - The last four numbers of the employee's social security number.
  • Name - The employee's name as it exists on social security card.

Section A: Enrollment or Change Authorization

Complete the following fields:

  • Check box- Check the box "Check if Additional Pages are Attached" and complete as many continuation pages as needed.
  • Select One - Check either the New Enrollment or Account Change box as appropriate. New enrollment would be for employees starting Direct Deposit. Account change would be employees changing institutions, changing accounts, adding accounts or changing deposit amounts/percentages.
  • Effective Date - The effective date you would like direct deposit to begin. If you write ASAP, we will begin with the next payroll possible.

Financial Institution Information

  • Enter the Name, Branch (or location), and City, State, and Zip code address information for the institution(s).
  • List each financial institution, not just the one(s) you are adding or changing.
Account Distribution Data
  • Priority - Enter the priority for the account. Distributions are made to accounts in order of Priority. The lower the priority number, the higher the priority. This is a required field when multiple accounts are chosen. Any flat dollar amounts to be distributed to an account should have the lowest priority number. This will ensure that the flat dollar amounts are deposited first.
  • Account Type - Check the applicable Account Type button to indicate a checking or savings account. Some savings accounts offer the use of checks while still being categorized as savings accounts.
  • Transit # - The nine digit ID number of the financial institution. Normally found at the bottom left of the check.
  • Account # - The account number of the checking or savings account to which the employees pay should be deposited.
  • %Net Pay/$Amount - Enter either a dollar amount or a percent of net pay to be distributed to the account. Any flat dollar amounts to be distributed to an account should have the lowest priority number. This will ensure that the flat dollar amounts are deposited first.

Note: If more than one account is being used, complete the financial institution and account distribution information for each account. Use additional pages as needed. Sign and date each page. Do not sign the Section B: Cancellation by mistake.

Section B: Cancellation

  • To cancel the direct deposit request, the employee should enter the Effective Date for the cancellation request and sign and date the request. Inactivating direct deposit in HRIS will stop direct deposit of ALL accounts, causing employee pay to be paid by paper check.

Attachments

Copies of checks, voided checks or deposit slips for accounts must be attached to the Direct Deposit form (pdf) for all new enrollments, changes to financial instituitions, or additions of new accounts. Changes to amount or percentage only and cancellations do not require attachments. Missing attachments cause delays to the process.

  • Common problems with attachments
    • Deposit slip does not contain routing number-Use voided or copied checks when possible.
    • Savings account does not have checks or preprinted deposit slips-Ask institution for routing/account statement.
    • Attachment account number information does not match the account information on the Direct Deposit form-Use only deposit slips or checks for the account requested. Do not use a check copy to attach for a savings account at the same institution.