Direct Deposit Form Instructions
Mail completed form with attachments to the Division of Human
Resources, 103 Edwards Hall, Manhattan, KS 66506-4801.
Complete the following fields:
- Department ID
- The 10-digit
department number where
the employee
works. (Leave blank if unknown.)
- Employee ID - The 11-digit
employee identification number. (Generally starts with a "W")
- Last four numbers of SSN
- The last four numbers of the employee's
social security number.
- Name - The employee's name as it exists on social
security card.
Complete the following fields:
- Check box- Check
the box "Check if Additional Pages are Attached" and
complete as many continuation pages as needed.
- Select One - Check either the New Enrollment or
Account Change box as
appropriate. New enrollment would be for employees starting Direct
Deposit. Account change would be employees changing institutions, changing
accounts, adding accounts or changing deposit
amounts/percentages.
- Effective Date - The effective date you would like
direct deposit to begin. If you write ASAP, we will begin with the next
payroll possible.
- Enter the Name, Branch (or location), and City, State, and Zip code
address information for the institution(s).
- List each financial institution, not just the one(s) you are
adding or changing.
Account Distribution Data
- Priority - Enter the priority for the account.
Distributions are made to accounts in order of Priority. The
lower the priority number, the higher the priority. This is a
required field when multiple accounts are
chosen. Any flat dollar amounts to be distributed to an account
should have the lowest
priority number. This will ensure that the flat dollar amounts are
deposited first.
- Account Type - Check the applicable Account Type
button to indicate a
checking or savings account. Some savings accounts offer the use of checks
while still being categorized as savings accounts.
- Transit # - The nine digit ID number of the financial institution.
Normally found at the bottom left of the check.
- Account # - The account number of the checking or
savings account to which the employees pay should
be deposited.
- %Net Pay/$Amount - Enter either a dollar amount or a
percent of net pay to be distributed to the account.
Any flat dollar amounts to be distributed to an account should have
the lowest priority
number. This will ensure that the flat dollar amounts are deposited
first.
Note: If more than one account is being used, complete
the financial institution and account
distribution information for each account. Use additional pages
as needed. Sign and date each
page. Do not sign the Section B: Cancellation by mistake.
- To cancel the direct deposit request, the employee should enter
the Effective Date for the cancellation
request and sign and date the request. Inactivating
direct deposit in HRIS will stop direct deposit of ALL accounts,
causing employee pay to be paid by paper
check.
Copies of checks, voided checks or deposit slips for accounts must be
attached to the Direct
Deposit form (pdf) for all
new enrollments,
changes to
financial
instituitions, or additions of new accounts.
Changes to amount or percentage only and cancellations do not require
attachments. Missing attachments cause delays to the
process.
- Common problems with attachments
- Deposit slip does not contain routing number-Use voided or copied
checks when possible.
- Savings account does not have checks or preprinted deposit slips-Ask
institution for routing/account statement.
- Attachment account number information does not match the account
information on the Direct Deposit form-Use only deposit slips or checks
for the account requested. Do not use a check copy to attach for a savings
account at the same institution.