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Kansas State University

Lost or Stolen Paychecks

Paychecks not received, lost, stolen, destroyed or mutilated

The Paycheck Stop Payment Request DA-6P (pdf) is a form used to request stop payment and reissue of a paper check when a paycheck is not received, lost, destroyed or stolen. Reissued checks take approximately two weeks. Once the stop payment of the original check is requested, the original check is no longer negotiable and cannot be cashed or deposited. Your financial institution will charge fees to your account if you attempt to deposit the non-negotiable check.

Paycheck not received

First, check with your personnel specialist in your department

  • to ensure that paycheck was created
  • to ensure that your address is correct
  • to see if paycheck has been returned to your department
When should a Paycheck Stop Payment Request be completed?
  • If your address has changed, is there a forwarding order at the Post Office? If so, then forwarded mail takes longer to reach the destination. Your best choice is to wait for forwarded mail, since a reissued check will likely take much longer to be received.
  • If no forwarding order was provided to the Post Office, the check should be returned to the Postal System by the current resident. The Post Office will return the check to the Division of Human Resources Payroll & Employee Data section and we will send the check to your department Personnel Specialist. If no check is returned to HR within 2 weeks (10 days minimum) , the Paycheck Stop Payment Request DA-6P (pdf) may be completed.
  • If the forwarding order at the Post Office expired (one year after submission), then the Post Office will send the check to the Division of Human Resources Payroll & Employee Data section and we will send the check to your department Personnel Specialist. If no check is returned to HR within two weeks (10 days minimum), the Paycheck Stop Payment Request DA-6P (pdf) may be completed.
Lost after receipt, stolen, destroyed or mutilated checks

For lost (after receipt in the mail), stolen, destroyed or mutilated checks, complete the Paycheck Stop Payment Request DA-6 (pdf) immediately and send to the Division of Human Resources Payroll & Employee Data section at 103 Edwards Hall or submit to your department Personnel Specialist.