Payroll and Employee Data
Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6277
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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1. K-State Home >
2. Division of Human Resources >
3. Payroll & Employee Data >
4. Transaction Guidelines >
5. Graduate Student Transaction Checklist

Graduate Student Employee Transaction Checklist

• New Hires
• Address, Name or Pay Rate Change
• Terminations

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New Hires:

• Graduate Student Appointment Form (PER-41) (pdf)
• Background Check e-mail if required by PPM 4015
• Employment Eligibility Verification (Form I-9) (pdf) and supporting documents
• Social Security Card is required for all new hires (even if it is not used with the I-9)
• K-4 Form (pdf), Kansas Employee's Withholding Allowance Certificate
• W-4, Employee's Withholding Allowance Certificate (pdf) (Only if employee desires withholding other than single with 0 allowances or if employee does not update via self service) View/Update W-4 Tax Information
• State of Kansas Substance Abuse Form (pdf) required by the Substance Abuse Policy
• Intellectual Property Agreement (pdf)
• Direct Deposit form (pdf)
• Complete Spoken English Assessment portion of PER-41 and as needed, Faculty and GTA Spoken English Competency Assessment Sheet PER-20 (pdf) for Graduate Teaching Assistant
• Additional documents for Non-Resident Alien employees:
• F-1 Student
• J-1 Student
• J-2

Address, Name or Pay Rate Change:

Address Change:

• Change or Separation Form (PER-39) (pdf)

Name Change:

• Change or Separation Form (PER-39) (pdf)
• Copy of new Social Security Card
• K-4 Form(pdf), Kansas Employee's Withholding Allowance Certificate
• W-4, Employee's Withholding Allowance Certificate (pdf) (Only if employee desires federal withholding other than single with 0 allowances or if employee does not update via self service) View/Update W-4 Tax Information

Pay Rate Change:

• Change or Separation Form (PER-39) (pdf)

Terminations:

• Change or Separation Form (PER-39) (pdf), if terminating prior to the end of appointment date