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1. K-State Home >
2. Division of Human Resources >
3. Payroll & Employee Data >
4. FAQS >
5. Direct Deposit FAQS

Related Resources

• Direct Deposit Employee Self Service Instructions
• Direct Deposit Form instructions
• Authorization for Direct Deposit of Employee Pay (pdf)
• PPM 4940.30 Direct Deposits

Direct Deposit Frequently Asked Questions

1. What exactly is the Direct Deposit Program?
2. Must I participate in the Direct Payroll Deposit Program?
3. Are there any costs to my participating in Direct Deposit?
4. How long does it take to set up or change the Direct Deposit of my pay?
5. Is it possible to have a portion of my check put into my savings account and the balance in my checking account?
6. How will this affect my current payroll deductions, as for group insurance premium, U.S. Savings Bonds, KanElect, etc.?
7. How do I know how much was deposited?
8. How do I know my pay has been deposited?
9. What is the earliest date I can make a cash withdrawal on the amount of the Direct Deposit?
10. What if my bank did not receive my Direct Deposit or the amount does not agree with the amount indicated on my Payroll Deposit Advice?
11. What if I change banks or close accounts? What do I have to do?
12. Will all my checks be Direct Deposited?
13. How do I stop my pay from being Direct Deposited?
14. What if my bank is not a member of the Direct Deposit System?
15. Can I join Direct Deposit at a later date?
16. How will paychecks paid at termination be handled?
17. Direct Deposit asks for my checking or savings account number and my bank’s transit routing number. How do I find that information?
18. What happens when the payday is a holiday payday?
19. What happens if I terminate employment and am subsequently rehired?
20. Who should I contact if I have questions?

1. Q. What exactly is the Direct Deposit Program?
   A. Direct Deposit is also known as Electronic Funds Transfer (EFT). It is the transfer of funds from the State of Kansas account to an employee’s checking or savings accounts at participating banks, savings and loan associations or credit unions. The term bank is used generically in these questions and answers to describe any financial institution.
2. Q. Must I participate in the Direct Payroll Deposit Program?
   A. No; your participation is optional. However, it is very convenient and participation is strongly encouraged.
3. Q. Are there any costs to my participating in Direct Deposit?
   A. No.
4. Q. How long does it take to set up or change the Direct Deposit of my pay?
   A. It only takes a few minutes in Employee Self Service and direct deposit is effective with the next available pay period. Sign up or changes may also be submitted by completing a Authorization for Direct Deposit of Employee Pay (pdf). Refer to the Direct Deposit Form instructions.
5. Q. Is it possible to have a portion of my check put into my savings account and the balance in my checking account?
   A. Yes, you may designate up to a maximum of 6 financial institutions with up to 10 accounts in each institution. You may indicate a percent of net pay or a dollar amount for each account.
6. Q. How will this affect my current payroll deductions, as for group insurance premium, U.S. Savings Bonds, KanElect, etc.?
   A. These deductions will remain the same unless you make a change to them.
7. Q. How do I know how much was deposited?
   A. You may view your paycheck through employee self service as early as one week before pay day.
8. Q. How do I know my pay has been deposited?
   A. You will receive a Payroll Deposit Advice, which will be mailed two days before payday. It will include all information regarding taxes and deductions as well as the financial institution(s) and account(s) which the pay was deposited. Due to space limitation on the advice, if pay is being deposited to more than two banks or accounts, the total for the other banks or accounts will be labeled as "other institutions" or "other accounts."
9. Q. What is the earliest date I can make a cash withdrawal on the amount of the Direct Deposit?
   A. The same day as the Direct Deposit is made to your bank.
10. Q. What if my bank did not receive my Direct Deposit or the amount does not agree with the amount indicated on my Payroll Deposit Advice?
    A. This is highly unlikely; however, if it should occur, contact your department's Personnel Specialist. They will initiate the appropriate action to correct the situation.
11. Q. What if I change banks or close accounts? What do I have to do?
    A. Go to K-State Employee Self Service http://www.as.ksu.edu/HRIS and make your changes by deleting and adding new accounts or complete a new Authorization for Direct Deposit of Employee Pay (pdf) and send it to the Division of Human Resources, 103 Edwards Hall. The change will be effective for the next available pay period.
12. Q. Will all my checks be Direct Deposited?
    A. All payroll checks will be directly deposited.
13. Q. How do I stop my pay from being Direct Deposited?
    A. Go to K-State Employee Self Service http://www.as.ksu.edu/HRIS and delete all your bank accounts or fill out a new Authorization for Direct Deposit of Employee Pay (pdf), sign Section B, and send it to the Division of Human Resources, 103 Edwards Hall. The cancellation will be effective on the next paycheck if processed by the payroll cutoff date. If you are closing your bank account, please go to Employee Self Service and delete that account.
14. Q. What if my bank is not a member of the Direct Deposit System?
    A. You may choose to move your account to a participating bank.
15. Q. Can I join Direct Deposit at a later date?
    A. You may participate at any time.
16. Q. How will paychecks paid at termination be handled?
    A. The final payroll check will be deposited on the regularly scheduled pay date, unless the direct deposit is cancelled.
17. Q. Direct Deposit asks for my checking or savings account number and my bank's transit number. How do I find that information?
    A. Direct deposit employee self service has an example which shows where these can be found. Account numbers and the transit routing number are normally noted at the bottom of checks and deposit slips. If you choose not to use Employee Self Service, your department's Personnel Specialist may help you complete the Authorization for Direct Deposit of Employee Pay (pdf) using a voided check from your checking account or a deposit slip for your savings account, or you may contact your bank for assistance. The voided check and/or savings deposit slip should be attached to the authorization form.
18. Q. What happens when the payday is a holiday payday? A. Payroll will be deposited every other Friday (or the closest preceding workday if Friday is a holiday).
19. Q. What happens if I terminate employment and am subsequently rehired?
    A. You may view and update your banking information in Employee Self Service. http://www.as.ksu.edu/HRIS If you choose not to use Employee Self Service your department's Personnel Specialist can view data in the Human Resource Information System to see if your direct deposit is active. You may need to complete Authorization for Direct Deposit of Employee Pay (pdf) to either change or cancel the Direct Deposit for this term of employment.
20. Q. Who should I contact if I have questions?
    A. You may contact your department's Personnel Specialist or the Division of Human Resources.