If a superseding action is necessary, please contact your department's Human Resources Payroll & Employee Data liaison, (785) 532-6277.
Questions regarding summer personnel actions should be directed to your department's Human Resources Payroll & Employee Data liaison, 532-6277. Questions regarding funding should be directed to Cindy Sicard, Division of Human Resources, 532-6277.
The 9 Month Unclassified Summer Transactions (PER-45) (pdf) form is used for summer appointment transaction on 9-month employees and for any summer school appointments appointments that are to be entered in HRIS after the summer school data has been finalized. The form is available on the HR Forms page.
The following fields are required when completing the 9-month transaction form and help expedite processing time.
The eleven-digit identification number assigned to the employee when the employee was hired. This number can be found by going to the "All Jobs Summary" page under Workforce Aministration> Job Information> Review Job Information> All Jobs Summary.
This is the 10-digit number of the department where the employee will work. The first three digits are "367" - KSU agency number - the next two numbers are "0" - the last five digits are the FIS department number. This number indicates where the employee will work.
Official name (description) of the department where the employee will work.
Begin date of summer appointment (record 11 or higher) or summer school appointment (record 10). There are seven summer pay periods in 2013 instead of the usual six. Summer appointments may fall within any of the seven pay periods. However, summer school appointments cannot be appointed the first pay period. They must begin the second pay period or later.
|Beginning Date||Ending Date||Pay Date|
|May 12, 2013||May 25, 2013||June 7, 2013|
|May 26, 2013||June 8, 2013||June 21, 2013|
|June 9, 2013||June 22, 2013||July 5, 2013|
|June 23, 2013||July 6, 2013||July 19, 2013|
|July 7, 2013||July 20, 2013||August 2, 2013|
|July 21, 2013||August 3, 2013||August 16, 2013|
|August 4, 2013||August 17, 2013||August 30, 2013|
End of summer appointment. This is a required field.
Enter the record number to which the employee is to be appointed during the summer. The employee will be on leave without pay from their 9-month position (typically Record #0). Summer school appointments will be placed on a concurrent record #10. Summer appointments will be placed on a concurrent record #11 or greater.
Place an "X" in the appropriate appointment box.
Mark this box if the appointment is for summer school.
Mark this box if the appointment is for a summer appointment.
This box will only be used if an employee will hold more than one summer appointment (Rec #11) at one time. You will use record #11 as the initial summer appointment and the concurrent record will be record #12 or greater. NOTE: Total FTE of all appointments cannot exceed 1.0.
|Benefit Program Indicator|
|FT1 - Full time (less than $28,000 annual salary)|
|FT2 - Full-time ($28,000 but less than $48,000 annually)|
|FT3 - Full time ($48,000 or more annually)|
|PT1 - Part time (.5 to .8 FTE) for more than 90 days|
Provided for Department use. Departments are responsible for updating funding information in HRIS. Funding information provided will not be updated on-line by HR.
This section may be used for any additional information relevant to the employee.
Signature(s) of Unit or Department Head, Dean, and/or Vice President: Contingent upon internal procedures, the Unit or Department Head, and/or Dean, Vice-President, etc., signs and dates the form to signify approval of the appointment. For multiple appointments, signatures must be obtained from all applicable departments.