This section is to be completed if your employees cannot complete Section 1 by themselves or if they need the form translated. The preparer or translator must read the form to the employee, assist him or her in completing Section 1, and have the employee sign or mark the form in the appropriate place. The preparer or translator must then complete the Preparer/Translator Certification block on the Form I-9. (pdf)
Note: If the information in Section 1 is typed, then the Preparer/Translator Certification block must be completed.
The employer must examine one document from List A or examine one document from List B and one from List C. Refer to the back of Form I-9 (pdf) for a list of acceptable documents. Documents from List A establish both the identity and the employment eligibility. Documents from List B establish identity and documents from List C establish employment eligibility. After examining and copying the documents, the Employer will complete:
NOTE: Employers cannot accept expired documents. Document copies must be submitted to HR with the I-9.
When an employee's work authorization expires, you must reverify his or her employment authorization by using Section 3 of the Form I-9 (pdf). Please indicate employee's name in Section 1 of the I-9 and complete item C. The employee must present a document that shows either an extension of the employees initial employment authorization or new work authorization. If the employee cannot provide you with proof of current work authorization, you cannot continue to employ that person. In addition, if an employee is rehired after a break in service of 30 days or more Section 3 also needs to be completed. Please indicate employee's name in Section 1, indicate rehire date under B and sign in this section.
For further information please refer to the "Handbook for Employers, Instructions for Completing Form I-9", issued by the U.S. Citizenship and Immigration Services at http://www.uscis.gov/files/form/m-274.pdf (pdf)