December HRIS Schedule
HR Closed During Holiday
Break
2003 and 2004 Discretionary
Days
2003 W-2 Wage and Tax
Statement Address Update
2004 Tax Treaty Renewal for
Non Residents
Classifications Reviewed
Please
note that there are 27 on-cycle pay dates in calendar year 2004
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December HRIS Schedule
The last day to enter time
and leave for the 12/07/03-12/20/03 pay period is Saturday, December 20, 2003. December 21 and 22 should be reserved for
detecting and correcting errors and recording any late time and leave. Corrections and late time and leave need to
be recorded and designated "OK to Process" by 6:00 p.m. Monday,
December 22, 2003. This is a change to
the original December calendar and supercedes Dr. Tom Rawson’s memo dated
November 7, 2003, “Plans for Reducing Normal University Activity During the
2003-2004 Holiday Season”. Printable
HRIS Schedule: http://www.ksu.edu/hr/hris/hris_calendar.html
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HR Closed During Holiday
Break
The Division of Human
Resources will be closed during the holiday break, December 25, 2003 through
January 2, 2004.
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2003 and 2004 Discretionary
Days
Eligible employees who have
not used the 2003 Discretionary Day have until 12/20/2003 to use it. For those employees whose normal work
schedule ends on Fridays, the last day to use this day is Friday, 12/19/2003.
Eligible employees may use the 2004 Discretionary Day from 12/21/2003 to
01/01/2005.
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2003 W-2 Wage and Tax
Statement Address Update
The 2003 W-2 Wage and Tax
Statements for KSU employees will be mailed directly to the employees’ home
address by the Division of Accounts and Reports in mid January. The address that is currently being printed
on the employee’s payroll warrant/advice mailer will be the address used to
send the 2003 W-2 Wage and Tax Statement.
Our office will mail local agency W-2 forms with postage being charged
to the individual local agency department.
Note: Employee’s with addresses
not within the USA will have their W-2’s sent to our office and we will in turn
mail them to the employee.
A memo dated November 17,
2003 was sent to Personnel Specialists along with “2003 W-2 Wage and Tax
Statement Address Update for Inactive Employees” of any employee, who separated
from the university from December 8, 2002 through December 6, 2003, including
students. If a change is necessary,
departments have until December 19, 2003 to update Home Addresses on line in
HRIS, unless it is a foreign address. As a reminder when updating out of state
addresses please use “ZZ” as the county code. For complete instructions on how to update
addresses go to http://www.ksu.edu/hr/human.resource.units/hris_manuals.html. Changes
to be updated by HR must be submitted by December 12, 2003.
NOTE: For inactive
employees only, you may update home addresses at any time, including the 1st
week of the pay period, as long as all employee records are inactive.
Questions may be referred to
Terri Savage, Payroll & Employee Data, (785) 532-6277.
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2004 Tax Treaty Renewal for
Non Residents
Each year non resident
employees who are eligible for tax treaty benefits must complete new forms (IRS
Form 8233 and Revenue Procedure Form 87-8 (students) or 87-9 (professors,
teachers) in order to receive the benefits.
On November 18, 2003 a memo was sent to Personnel Specialists along with
a listing of non resident employees who had tax treaty benefits in 2003. You may view this memo at http://www.ksu.edu/hr/news/hrmem.htm. In order for employees, if applicable, to
have tax treaty benefits begin with the first check they receive in January
2004, the new forms need to be returned to Human Resources by December 9, 2003. Questions may be referred to Patricia Schwandt or Frieda Beat, Payroll & Employee Data, (785)
532-6277.
Classifications Reviewed
The State of Kansas Division
of Personnel Services (DPS) recently reviewed the Health, Museum and Social
Science classes as part of a Classified Structure Project. Effective 9/28/03, some changes were made to
classification titles, minimum requirements, work
performed, and several classifications were abolished and added. Impact was limited at K-State since not many
of these classifications are used here. Those
affected have been notified. You may
view an outline of the changes at http://da.state.ks.us/ps/specs/specs
found under the Classification Specification Maintenance History. If you have questions, contact Classification
Services at (785) 532-6277.
Please
note that there are 27 on-cycle pay dates in calendar year 2004
Deductions for Savings Bonds, Organization Dues, Deferred
Compensation, KPERS, KPERS Buyback, Court Ordered Withholdings, Post-Secondary
Education Savings Plan, TSA, and VTSA will be taken for each of the 27 pay
dates (assuming no deduction end date prior to December 19, 2004 has been
entered for the deductions). Semi-monthly deductions for Group Health Insurance
and Flexible Spending Accounts will continue to be taken on a semi-monthly
basis (the first and second pay date of the month), with no deductions being
taken from the third pay dates in the months of January, July, and December
2004. The monthly deductions for Long Term Care (first pay date of the month)
and Optional Group Life Insurance (second pay date of the month) will continue
on their normal schedule. Bi-weekly
Parking deductions will be taken from the 20 pay dates that fall within the
applicable academic year. United Way
deductions will be taken from 26 pay dates (will not be taken on the check paid
12/31/04).
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"This is what learning
is. You suddenly understand something
you've understood all your life, but in a new way." --Doris Lessing
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Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/