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HR Newsletter
Topics included in the November 21, 2001 issue:

* 2002 Bi-Weekly Pay Periods
* Payroll Frequently Asked Questions Site
* 2001 W-2 Wage and Tax Statement Address Update
* HRIS Schedules for December 2001 & January 2002
* Purging Payroll Payments in HRIS

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2002 Bi-Weekly Pay Periods
The 2002 Bi-Weekly Pay Periods and Pay Dates may be found on the following HR Web site: http://www.ksu.edu/hr/hris/hris-tables.html.

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Payroll Frequently Asked Questions Site
The Payroll Frequently Asked Questions site has been updated to include a link for an automatic paycheck calculator site, http://www.paycheckcity.com/NetPayCalc/netpaycalculator.asp With a current pay stub you can try different tax scenarios to calculate your paycheck net earnings.

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2001 W-2 Wage and Tax Statement Address Update
The 2001 W-2 Wage and Tax Statements for KSU employees will be mailed directly to the employees’ home address by the Division of Accounts and Reports in mid January. The address that is currently being printed on the employee’s payroll warrant/advice mailer will be the address used to send the 2001 W-2 Wage and Tax Statement. Our office will mail local agency W-2 forms with postage being charged to the individual local agency department. Note: Employee’s with addresses not within the USA will have their W-2’s sent to our office and we will in turn mail them to the employee.

A memo dated November 16, 2001 was sent to Personnel Specialists along with "2001 W-2 Wage and Tax Statement Address Update for Inactive Employees" of any employee who separated from the university from December 10, 2000 through December 8, 2001, including students. If a change is necessary, departments have until December 21, 2001 to update Home Addresses on line in HRIS, unless it is a foreign address. Please refer to the following website for instructions. http://www.ksu.edu/hr/human.resource.units/hris_manuals.html. Changes to be updated by HR must be submitted by December 14, 2001.

NOTE: For inactive employees only, you may update home addresses at any time, including the 1st week of the pay period, as long as all employee records are inactive.

Questions may be referred to Frieda Beat, Information Management, (785) 532-6277.

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HRIS Schedules for December 2001 & January 2002
The December 2001 and January 2002 HRIS Schedules were mailed today. Processing schedules have been altered due to the Christmas holiday. Special attention should be given to the deadlines for processing time and leave for PPE 12-22-01. In addition the last supplemental for calendar year 2001 will be processed Friday, December 7, 2001. Questions may be referred to your Information Management liaison, at (785) 532-6277.

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Purging Payroll Payments in HRIS
Payroll needs to purge payroll payments by account again. They are planning to purge all pay periods prior to 05/12/01. Please make sure that you print payroll payments by account for all of your journal vouchers (retroactive funding transfers) if you have not yet done so.

They will wait to purge until the morning of December 4th. If this is a problem for anyone, please contact Patsy immediately at patsy@ksu.edu or (785) 532-1883.

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"The poor man is not he who is without a cent, but he who is without a dream." -- Harry Kemp


Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
December 21, 2001