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Division of Human Resources-Newsletter

Topics included in the November 19, 2004 issue:

* 2004 W-2 Wage and Tax Statement Address Update
* 2005 Tax Treaty Renewal for Non Residents

2004 W-2 Wage and Tax Statement Address Update
The 2004 W-2 Wage and Tax Statements for KSU employees will be mailed directly to the employees’ home address by the Division of Accounts and Reports by January 31, 2005. The address that is currently being printed on the employee’s payroll warrant/advice mailer will be the address used to send the 2004 W-2 Wage and Tax Statement. Our office will mail local agency W-2 forms with postage being charged to the individual local agency department. Note: Employee’s with addresses not within the USA will have their W-2’s sent to our office and we will in turn mail them to the employee.

A memo dated November 15, 2004 was sent to Personnel Specialists along with “2004 W-2 Wage and Tax Statement Address Update for Inactive Employees” of any employee, who separated from the university from December 7, 2003 through December 18, 2004, including students. If a change is necessary, departments have until December 17, 2004 to update Home Addresses on line in HRIS, unless it is a foreign address. As a reminder when updating out of state addresses please use “ZZ” as the county code. For complete instructions on how to update addresses go to http://www.ksu.edu/hr/human.resource.units/hris_manuals.html. Changes to be updated by HR must be submitted by December 10, 2004.

NOTE: For inactive employees only, you may update home addresses at any time, including the 1st week of the pay period, as long as all employee records are inactive.

Questions may be referred to Terri Savage, Payroll & Employee Data, (785) 532-6277.

2005 Tax Treaty Renewal for Non Residents
Each year non resident employees who are eligible for tax treaty benefits must complete new forms: IRS Form 8233 and Revenue Procedure Form 87-8 (students) or 87-9 (professors, teachers) in order to receive the benefits. On November 16, 2004, a memo was sent to Personnel Specialists along with a listing of non resident employees who had tax treaty benefits in 2004. You may view this memo at http://www.ksu.edu/hr/news/hrmem.htm. In order for employees, if applicable, to have tax treaty benefits begin with the first check they receive in January 2005, the new forms need to be returned to Human Resources by December 8, 2004. Questions may be referred to Patricia Schwandt or Frieda Beat, Payroll & Employee Data, (785) 532-6277.

“Look at a day when you are supremely satisfied at the end. It's not a day when you lounge around doing nothing; it's when you've had everything to do, and you've done it." Lord Acton

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/

Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
November 22, 2004