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Division of Human Resources-Newsletter

Topics included in the November 18, 2005 issue:

* 2005 W-2 Wage and Tax Statement Address Update
* 2006 Tax Treaty Renewal for Non Residents
* 2006 Health Insurance Eligibility Table
* New Employee Orientation Schedule
* Employment Services Thanksgiving Holiday recruitment schedule

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2005 W-2 Wage and Tax Statement Address Update
The 2005 W-2 Wage and Tax Statements for KSU employees will be mailed directly to the employees’ home address by the Division of Accounts and Reports by January 31, 2006.  The address that is currently being printed on the employee’s payroll warrant/advice mailer will be the address used to send the 2005 W-2 Wage and Tax Statement.  Our office will mail local agency W-2 forms with postage being charged to the individual local agency department.  Note: Employee’s with addresses not within the USA will have their W-2’s sent to our office and we will in turn mail them to the employee.

A memo dated November 14, 2005 was sent to Personnel Specialists along with “2005 W-2 Wage and Tax Statement Address Update for Inactive Employees” of any employee, including students, who separated from the university from December 19, 2004 through December 17, 2005.  If a change is necessary, departments have until December 18, 2005 to update Home Addresses in HRIS, unless it is a foreign address.  As a reminder when updating out of state addresses please use “ZZ” as the county code.  For complete instructions on how to update addresses go to http://www.ksu.edu/hr/human.resource.units/hris_manuals.html.  Changes to be updated by HR must be submitted by December 9, 2005.

NOTE: For inactive employees only, you may update home addresses at any time, including the 1st week of the pay period, as long as all employee records are inactive.

Questions may be referred to Terri Savage, Payroll & Employee Data, (785) 532-6277.

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2006 Tax Treaty Renewal for Non Residents
Each year non resident employees who are eligible for tax treaty benefits must complete new forms, IRS Form 8233 and Appendix A (students) or Appendix B (professors, teachers) in order to receive the benefits.  In addition, due to new withholding requirements for non resident employees a new Form W-4 will also need to be completed.  On November 15, 2005 a memo was sent to Personnel Specialists along with a listing of non resident employees who had tax treaty benefits in 2005.  You may view this memo at http://www.ksu.edu/hr/news/hrmem.htm.

In order for eligible employees to have tax treaty benefits beginning with the first check received in January 2006, the new forms need to be returned to Human Resources by December 6, 2005.

Questions may be referred to Patricia Schwandt or Frieda Beat, Payroll & Employee Data, (785) 532-6277.

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2006 Health Insurance Eligibility Table
The 2006 health insurance eligibility table for new hires has been posted to the Division of Human Resources HRIS User Personnel Specialists web page at: http://www.k-state.edu/hr/hrisuser.htm.  This table highlights when health insurance coverage will commence for a new hire based upon their hire date (provided they enroll within 31 calendar days of their hire date).  This information is designed to assist with prospective employee interviews and when processing transactions for new hires.

Questions should be addressed to the Division of Human Resources at (785) 532-6277, or e-mail: benadmin@ksu.edu.

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New Employee Orientation Schedule
The New Employee Orientation schedule for January 2006 through July 2006 may be found on the Benefits Administration home page at: http://www.ksu.edu/hr/benefits/orient.htm.  Questions should be addressed to Benefits Administration at (785) 532-6277 or e-mail: benadmin@ksu.edu.

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Employment Services Thanksgiving Holiday recruitment schedule
Due to the Thanksgiving Holidays, the deadline for posting vacant positions next week will be 12:00 p.m. (noon) on Monday, November 21, 2005.  Please submit your recruitment request (PER-5, Request for Certified Names and AA-28, Initial Screening of Candidates Form) as soon as possible.  For additional information contact Cheryl Grice at (785) 532-6277.

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“Learning is about more than simply acquiring new knowledge and insights; it is also crucial to unlearn old knowledge that has outlived its relevance. Thus, forgetting is probably at least as important as learning.”  -  Gary Ryan Blair

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Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/


Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
November 18, 2005