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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

November 14, 2008

Topics included in this issue:

Employment Reminders

Requests submitted to Employment Services for filling vacant regular Classified positions must include the following documentation:

  1. Request for Certified Names, (Per-5) (pdf)
  2. A copy of the letter or email with approval to waive recruitment
  3. Initial Screening of Candidates, (AA-28)
  4. Interview questions.

Contact Cheryl Grice, Employment Services with questions at (785) 532-6277.

Declared Legal Holiday

Governor Sebelius has declared Friday, December 26, 2008 a legal holiday for employees of the State of Kansas in observance of the holiday season. The December HRIS Calendar is currently being revised to reflect this information and you will be notified when it is completed. Additionally, the pay date for pay period ending on 12-13-08 will be 12-24-08 due to this change.

Questions should be addressed to the Division of Human Resources at (785) 532-6277.

HRIS Education Page

Those responsible for department personnel transactions now have access to update the Education page for their department personnel.


Questions may be directed to Alma Deutsch at or (785) 532-1448.

2008 W-2 Wage and Tax Statement Address Update

The 2008 W-2 Wage and Tax Statements for KSU employees will be mailed directly to the employees. home address by the Division of Accounts and Reports by January 31, 2009. The address that is currently being printed on the employee's payroll warrant/advice mailer will be the address used to send the 2008 W-2 Wage and Tax Statement. Our office will mail local agency W-2 forms with postage being charged to the individual local agency department. Note: Employee's with addresses not within the USA will have their W-2's sent to our office and we will in turn mail them to the employee.

A memo dated November 12, 2008 was sent to Personnel Specialists along with the "2008 W-2 Wage and Tax Statement Address Update for Inactive Employees" which lists all employees who separated from the university between December 16, 2007 and December 13, 2008, including students. If a change is necessary, departments have until December 15, 2008 to update Home Addresses on line in HRIS, unless it is a foreign address. As a reminder when updating out of state addresses please use "ZZ" as the county code. For complete instructions on how to update addresses go to Changes to be updated by HR must be submitted by December 8, 2008.

NOTE: For inactive employees only, you may update home addresses at any time, including the 1st week of the pay period, as long as all employee records are inactive.

Questions may be referred to Terri Savage, Payroll & Employee Data, (785) 532-6277.

2009 Tax Treaty Renewal for Non Residents

Each year non resident employees who are eligible for tax treaty benefits must complete a new IRS Form 8233 and Appendix A (students) or Appendix B (professors, teachers) in order to receive the benefits. On November 14, 2008 a memo was sent to Personnel Specialists along with a listing of non resident employees who had tax treaty benefits in 2008. You may view this memo at In order for eligible employees to have tax treaty benefits begin with the first check in January 2009, the new forms need to be returned to Human Resources by December 5, 2008. Questions may be referred to Patricia Schwandt or Frieda Beat, Payroll & Employee Data, (785) 532-6277.


" It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change. " Charles Darwin, naturalist and author (1809-1882)