Daylight Saving Time
Reminder – 2005 Discretionary Day
Veteran's Day
Benefits Enrollment-Change-Notification Timelines
Spoken English Competency for Faculty Hires
Paperwork Submission
HRIS Time & Leave Archiving
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Daylight Saving Time
EXEMPT employees time and leave entry will NOT be affected by daylight saving
time.
NONEXEMPT employees who
worked during this time (Sunday, October 30,
Please contact
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Reminder – 2005 Discretionary Day
The last day an employee may use their 2005 Discretionary
Day is
Questions should be addressed to the Division of Human Resources at (785) 532-6277.
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Veteran's Day
Veteran's Day, Friday, November 11, is an official state holiday. However, in accordance with Board of Regents
policy and the KSU Faculty Handbook it is not a Regents unclassified holiday
because classes are in session.
Any full-time CLASSIFIED employee
who does not work on Veteran's Day will receive Holiday Credit (HDC) equal to
the number of hours normally scheduled to work. A part-time classified employee who works a
regular schedule receives Holiday Credit (HDC) equal to whatever pay the
employee would receive for that day if it were not a holiday. A part-time classified employee who works an
irregular schedule does not receive holiday credit (HDC) but is paid at the
time and half rate for those hours worked on a holiday.
Any full-time or part-time
classified employee who works on the holiday will use either Holiday Comp Time
1.5 (HCP) or Holiday Pay 1.5 (HDP) to record all hours worked on the holiday.
A TEMPORARY classified employee
will NOT receive Holiday Credit (HDC) but is paid at the time and half rate for
those hours worked on a holiday. Holiday
Pay 1.5 (HDP) will be used to record time worked on the holiday for a temporary
classified employee.
Veteran's Day is not a Board of
Regents unclassified holiday and should be treated like any other work day for
all UNCLASSIFIED employees. If an
unclassified employee takes the day off, they will need to use leave (i.e.,
vacation leave, sick leave, etc.). Do
not use any holiday earnings codes for your unclassified employees for that
day.
Questions may be directed to
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Benefits Enrollment-Change-Notification Timelines
The Benefits Administration staff has created a timeline
document outlining when benefit program enrollments, changes and other
notifications are due in the Division of Human Resources. This document is meant as an additional
management tool for your use in assisting employees with these programs.
The timeline document is available on the Human Resources web page at:
Questions should be addressed to the Division of Human Resources at (785) 532-6277.
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Spoken English Competency for Faculty Hires
In June, the “Spoken English Competency” section was added
to the Appointment Form (PER-38). This
section is to be completed for all new faculty hires before submitting these
transactions to Human Resources. Additionally,
for those faculty members with no teaching duties or assignments requiring
contact with students, remember to mark the appropriate checkbox. Please refer to Policy and Procedures
Manual, Chapter 4650, Section .075 “Spoken English Competency” for more
information.
Your assistance in ensuring this section of the form is properly completed is greatly appreciated. Please contact your Division of Human Resources Payroll & Employee Data liaison with questions at (785) 532-6277.
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Paperwork Submission
When an employee moves from one department to another at
Instances where a Change or Separation form (PER-39) is required to terminate the employee is when: (1) there is a break in service of more than one day, (2) the employee was in a non-benefit eligible position and is being hired to a benefit eligible position or vice versa, (3) the employee is transferring from a State of Kansas position to a local agency position or vice versa, or (3) the employee is leaving the university entirely. It is not necessary to submit a termination for an employee if they are being promoted, demoted or transferred to another department with no break in service or if the employee is changing from classified to unclassified or vice versa. To avoid an incorrect leave payout, the Appointment Form from the hiring department is all that is necessary.
Please contact your Division of Human Resource, Payroll & Employee Data liaison with any questions at (785)532-6277.
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HRIS Time & Leave Archiving
Calendar year 2001 time and leave records and leave accrual
data have been archived to CD and removed from HRIS. We have moved calendar year 2003 time and
leave records and leave accrual data to the history pages in HRIS. To access time and leave records for calendar
year 2002 or 2003, go to Time &
Leave>Review>Employee Work History.
To access leave accrual history, go to Time & Leave>Leave Accruals –Work History.
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“Effective leadership is putting first things first.
Effective management is discipline, carrying it out.” - Stephen Covey
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Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/
