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Division of Human Resources-Newsletter

Topics included in the November 2, 2007 issue:

*Daylight Saving Time
*Declared Legal Holiday
*Shared Leave Request
*Veteran's Day

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Daylight Saving Time
Daylight-saving time started on the second Sunday of March and will end on the first Sunday of November (November 4).

EXEMPT employees time and leave entry will NOT be affected by daylight saving time.

NONEXEMPT employees who worked during this time (Sunday, November 4, 2007, 2:00 a.m.) will be compensated as follows: Nonexempt employees who worked during the time when the clock was set back (Sunday, November 4, at 2:00 a.m.) will have an extra hour. All hours actually worked on Sunday will be recorded as regular (REG) hours. (Example: 8-hour shift – 9 REG hours will be recorded if the employee worked during the time change on Sunday.) If the employee did not adjust their work schedule for the rest of the workweek, they could potentially receive overtime pay (OTP) or compensatory time earned (CME) at the end of the 11/04/2007-11/17/07 work week. Remember that overtime is not reported until an employee worked more than their FLSA weekly limit (40 hours).

Please contact Alma Deutsch at (785) 532-1448 or Kristi Fronce at (785) 532-1889, if you need further explanation.

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Declared Legal Holiday
Governor Sebelius has declared Monday, December 24, 2007 a legal holiday for employees of the State of Kansas in observance of the holiday season.

Questions should be addressed to the Division of Human Resources at (785) 532-6277.

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Shared Leave Request Form
The KSU Shared Leave Request Form has been revised to allow for more comprehensive medical information from the licensed health care provider. The revised form is dated 10/07 and can be found on the Division of Human Resources web page at: http://www.ksu.edu/hr/forms.

Questions should be addressed to the Division of Human Resources at (785) 532-6277.

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Veteran's Day
Veteran's Day will be observed, Monday, November 12. In accordance with Board of Regents policy and the KSU Faculty Handbook, it is not a holiday for Regents unclassified employees because classes are in session.

Any full-time or part time CLASSIFIED employee, on a REGULAR work schedule, who does or does not work on Veteran's Day, will receive holiday credit equal to the number of hours normally scheduled to work that day. Please do not delete the holiday credit ... these employees receive holiday credit regardless if they work or not on the holiday.

Any part-time classified employee, on an IRREGULAR work schedule, who does or does not work on Veteran's Day, does not receive holiday credit but is compensated at the time and half rate for those hours worked on the holiday.

Any full-time or part-time classified employee who works on the holiday will use either Holiday Comp Time 1.5 (HCP) or Holiday Pay 1.5 (HDP) to record all hours worked on the holiday.

A TEMPORARY classified employee will NOT receive holiday credit but is paid at the time and half rate for those hours worked on a holiday. Holiday Pay 1.5 (HDP) will be used to record time worked on the holiday for a temporary classified employee.

Veteran's Day is not a Board of Regents unclassified holiday and should be treated like any other work day for all UNCLASSIFIED employees. If an unclassified employee takes the day off, they will need to use leave (i.e., vacation leave, sick leave, etc.). Do not use any holiday earnings codes for your unclassified employees for that day.

Questions may be directed to Alma Deutsch at (785) 532-1448 or Kristi Fronce at (785) 532-1889.

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"The same thing happened today that happened yesterday, only to different people." Walter Winchell

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Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/


Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
November 2, 2007