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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

October 30, 2009

Topics included in this issue:

Leave Advancement Policy Extended to All Employees Who Earn Leave

Effective October 18, 2009, the governor issued Executive Order 09-08, adopting a Leave Advancement policy. The policy allows advancement of sick leave for employees who have exhausted all their own accrued leave in order to remain in pay status while staying away from the workplace due to flu-like symptoms or other circumstances where the granting of leave would be in the best interest of K-State. The K-State administration has approved this policy to include Unclassified employees as well as Classified employees, also effective October 18. Please refer to the earlier announcement about this program, located at: (pdf)

HINI Survey Information

Department personnel specialists or timekeepers are required to complete a brief on-line H1N1 flu survey each pay period when reporting the hours worked and/or leave used in HRIS. The survey must be completed whether your department has employees out with the flu or not. All data compiled will be general and not connected personally to any employee. For further information about this survey, see previous newsletter article at:

The URL for this week's survey is:

Thank you for your cooperation in this matter. If you have any questions, please feel free to contact the Office of Environmental Health and Safety at 785-532-5856.

New HRIS Report: Earnings Code(s) Record

The Earnings Code(s) Record Report has been developed to track the use of specific earnings codes (i.e., AVD/AVE-Leave Advancement, CME/OTP-Comp Time/Overtime, etc.). It provides a detailed list of those who have used the specific earnings codes by pay period within selected department/department group. This report may be run at any time — normally after the final pay calculation has been run for the pay period. Instructions:


" In the long run it doesn't matter what the popular perception is, so long as you do the right thing. " Barry Scheck