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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

October 26, 2012

Topics included in this issue:

General Election Voting - November 6, 2012

Polling locations are generally open 7am-7pm, allowing employees to vote without affecting work hours. For those who live in other counties, accommodations should be made for those who need to arrive at work a bit late or leave a bit early to make the polls. If an employee cannot get to the polls outside of work hours, time should be allowed to go vote without leave being charged. If the poll hours are different, then time could be adjusted accordingly if necessary.

Reference appears below:
Reference: K.S.A. 25-418 Leave allowance for employees to vote

Leave allowance for employees to vote; obstruction of voting privilege, penalty. Any person entitled to vote at an election conducted by a county election officer in this state shall, on the day of such election, be entitled to absent himself from any service or employment in which he is then engaged or employed for a period of not to exceed two (2) consecutive hours between the time of opening and closing of polls: Provided, That if the polls are open before commencing work or after terminating work but the period of time the polls are so open is less than two (2) consecutive hours, he shall only be entitled to absent himself from such service or employment for such a period of time which, when added to the period of time the polls are so open, will not exceed two hours; and such voter shall not because of so absenting himself be liable to any penalty, nor shall deductions be made, on account of such absence, from his usual salary or wages.

The employer may specify the particular time during the day which said employee may absent himself as aforesaid except such specified time shall not include any time during the regular lunch period.

Obstruction of voting privilege is (a) intentionally obstructing an employee in his or her exercise of voting privilege or (b) imposing a penalty upon an employee exercising his or her voting privilege under this section. Obstruction of voting privilege is a class A misdemeanor.You may view this on our webpage under Hot Topics.

Daylight Saving Time Ends November 4, 2012


Veteran's Day - Monday, November 12

The university is open on Veteran's Day and classes are in session. However, it is a recognized holiday for employees who earn vacation leave. Nine month instructional employees (faculty) do not earn vacation leave; there, it is not a recognized holiday for these employees. Veteran's Day Time and Leave Scenarios: (pdf)

Student Employment Date Reminders

Current student employees who will not be returning in the spring semester may remain on the payroll until January 19, 2013. (This includes those who graduate from KSU in December.) If you wish to employ these individuals beyond January 19, 2013, you will need to submit paperwork to Human Resources to appoint them on some other type of appointment as they cannot remain in a student or graduate student position after this date.

New students for the spring semester may begin employment starting the first pay period of the spring semester - January 20, 2013 or after.

Please contact your HR liaison with questions.

HRIS Workforce Job Summary Page/Report

Details/Instructions: (pdf)

Graduate Student Appointment Workshop

Two identical Graduate Student Appointment Workshops are being conducted on Tuesday, November 13, 2012 in the K-State Student Union, Room 209. The morning session will be conducted from 9:00 a.m. to 11:00 a.m. The afternoon session will be from 2:00 p.m. to 4:00 p.m. Some of the topics to be covered will be policy changes, tuition benefits, tuition waivers and health insurance for graduate students, as well as graduate student employment guidelines.

Registration may be done by one of the following methods:

  1. HRIS Self Enrollment -
  2. E-mail Please include your name, department, employee ID number (required), course title as well as course number (WHR095) and indicate either session 3 or 4.

If you have questions please contact Frieda Beat, Division of Human Resources, or Shannon Fox, Graduate School


" When everyone is somebody, then no one's anybody. " W. S. Gilbert