Automation of Termination at End of Appointment Date
Updated Transaction Forms and Instructions for HRIS 8
Daylight Saving Time
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Automation of Termination at End of Appointment Date
With the upgrade to PeopleSoft 8, we are pleased to announce
the automatic termination of non-benefits eligible employees who have an End of
Appointment Date specified in HRIS.
Currently, the HR staff manually enter these terminations. This includes
Graduate Students, Unclassified, and Classified Temporary non-benefits eligible
employees. The effective date of the termination is the day after the End of
Appointment Date indicated on the appointment paper. It will be imperative that you run your End
of Temporary Appointment Report. Any
reappointment paperwork must be received in our office by the transaction due
date for that pay period to ensure an employee is not automatically terminated.
The terminations will be inserted the Monday before the preliminary paycalc. The report
instructions are listed under "Other Reports" on the following web
page: http://www.ksu.edu/hr/hris/hris-reports.html
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Updated Transaction Forms and Instructions for HRIS 8
Transaction forms and instructions for processing hourly
student, graduate student, classified and unclassified appointments, changes
and/or terminations have been updated for use in HRIS 8 and are now available
at http://www.ksu.edu/hr/forms. Transaction guidelines have also been
updated to reflect the new forms and are available at http://www.ksu.edu/hr/pedguidelines.htm.
The Appointment Form (PER-38) replaces the current Employee Data Sheet and will be used to hire classified and unclassified employees. The PER-38 is a two page document.
The Change or Separation Form (PER-39) is used to process employee data changes and/or separations for classified, unclassified and graduate student employees.
The Hourly Student Data Sheet (PER-40) will continue to be used to hire, maintain (i.e. rehire, name change, address change, pay rate change, position data change, etc) and to terminate undergraduate students.
The Graduate Student Appointment Form (PER-41) will be used to hire, rehire or add a concurrent job for graduate students. To maintain data on graduate students (i.e. reappointments, name change, address change pay rate change, position change, etc.) or to terminate a “Change or Separation Form (PER-39) is to be completed.
The Position Data Sheet (PER-36) will continue to be used to create new positions for classified and unclassified employees.
Revised instructions for updating employee addresses on line can be found at http://www.ksu.edu/hr/hris/Address_Update.pdf. Revised instructions for updating employee phone on line can be found at http://www.ksu.edu/hr/hris/Phone_Update.pdf.
Revised instructions for updating hourly student pay rate changes on line are available at http://www.ksu.edu/hr/hris/Pay_Rate_Chg.pdf.
Please begin using the new forms for all transactions as
soon as possible. However beginning with
the
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Daylight Saving Time
EXEMPT employees will NOT be affected by daylight saving
time. NONEXEMPT employees who worked
during this time (Sunday, October 27,
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“Great works are performed
not by strength, but by perseverance.”
-- Samuel Johnson
********** Kansas State University Division of Human Resources 103 Edwards Hall Manhattan, KS 66506-4801 Phone (785) 532-6277 Fax (785) 532-6095 Visit us on the web at http://www.ksu.edu/hr/