Classified Temporary
Appointments
Employee Self Service: W-4 Tax Information and Training Summary
Department Notification
New HRIS Report
Position Funding by
Department Report
Daylight Saving Time
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Classified Temporary
Appointments
Temporary appointments for
the classified service must be approved by Employment Services prior to any other action. Please contact Cheryl Grice at the Division
of Human Resources, (785) 532-1899 when you have temporary employment needs.
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Employee Self Service: W-4 Tax Information and Training Summary
Employees now have the
ability to update/view their W-4 tax information and view their training
summary in HRIS Self Service. Instructions: http://www.ksu.edu/hr/selfserv.htm
Employees who maintain a visa
or employees with state tax other than Kansas will continue to complete paper
forms and will not have access to their W-4 tax information in Employee Self
Service.
Changes may be made up until the day prior to payroll confirm. To ensure that a W-4 tax information change will be reflected on the next pay check, employees should update the information by the pay day prior to the next pay check. Ex: Update by Friday, November 7, for the pay check to be received on November 21.
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Department Notification
When a new employee becomes
part of the K-State community, they register and select a K-State eID (electronic
ID) and password. When the new employee
is hired in HRIS, an e-mail message, with step-by-step instructions, indicating
the need to verify affiliation with K-State will be sent to the employee. Beginning Tuesday, October 28, department personnel specialists
will also receive an e-mail notification that the employee has been hired in HRIS. This will enable the department personnel specialists
to assist employees with the affiliation process that allows them access to Employee Self Service, Web mail, Unix, or
Central e-mail. The K-State Affiliation
step is the final step to creating a K-State eID and begins on page 11 within
the following document: http://www.ksu.edu/hr/Register_Create_eID.pdf
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New HRIS Report
The Active Position Listing
report is now available to department personnel specialists. This report lists active positions within a
specified department, excluding hourly student positions, and displays: Employee name, Emplid,
position #, job title, reports to, reports to title, reports to name, work county, work phone, mail drop (campus address) and
business title. In the past, this report
was sent to departments to verify information for the Campus Phone Book. Report location: Administer Workforce > Administer
HR(KSU) > Rpt_HR2 > Active
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Position Funding by
Department Report
The Position Funding by
Department Report now displays an hourly compensation rate instead of an annual
rate for graduate assistants. This
change reflects the FLSA status change from exempt to nonexempt for all
graduate assistant positions effective August 31, 2003. Report location: Define Business Rules > Define Commit
Accounting(KSU) > Report
> Position Funding by Dept
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Daylight Saving Time
EXEMPT employees will NOT be
affected by daylight saving time.
NONEXEMPT employees who worked during this time (Sunday, October 26,
2:00 a.m.) will be compensated as follows:
Nonexempt employees who worked during the time when the clock was set
back (Sunday, October 26, at 2:00 a.m.) will have an extra hour. All hours actually worked on Sunday will be
recorded as regular (REG) hours.
(Example: 8-hour shift … 9 REG
hours will be recorded if the employee worked during the specified shift on
Sunday.) If the employee did not adjust
their work schedule for the rest of the workweek, they could potentially
receive overtime pay (OTP) or compensatory time earned (CME) at the end of the
10/26/2003-11/01/2003 workweek. Remember
that overtime is not reported until an employee has met their FLSA limit (40
hours). Please contact Alma Deutsch at
(785) 532-1448, if you need further explanation.
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"The most important
single ingredient in the formula of success is knowing how to get along with
people." --Theodore Roosevelt
********** Kansas State University Division of Human Resources 103 Edwards Hall Manhattan, KS 66506-4801 Phone (785) 532-6277 Fax (785) 532-6095 Visit us on the web at http://www.ksu.edu/hr/