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Division of Human Resources-Newsletter

Topics included in the October 22, 2004 issue:

* Revised HRIS Upgrade Schedule - November 11-15, 2004
* HRIS Upgrade Information/Training Sessions
* HRIS Upgrade Navigation
* K-State IT Help Desk Hours
* New Requirement for Issuing Social Security Numbers for Foreign Nationals
* Daylight Savings Time

Revised HRIS Upgrade Schedule - November 11-15, 2004
The HRIS upgrade process will begin a day earlier than previously announced. The process will begin November 11, 2004. Detailed timelines are included in the revised November HRIS Calendar/Schedule: http://www.ksu.edu/hr/hris/hris_calendar.html

The December HRIS Calendar/Schedule is also available on the above web site. Please note that Saturday, December 18 is the last day to enter time and leave for the pay period ending 12/18/04 and that the Division of Human Resources will be closed December 24-31, 2004.

HRIS Upgrade Information/Training Sessions
Training opportunities and enrollment procedures are located at: http://www.ksu.edu/hr/human.resource.units/schedule.html

HRIS Upgrade Navigation
A sneak preview of the upgraded HRIS navigation appears on the following web site: http://www.ksu.edu/hr/peek.htm

K-State IT Help Desk Hours
K-State IT Help Desk provides assistance everyday of the week. An updated Help Desk schedule appears on the following web site: http://www.k-state.edu/InfoTech/helpdesk

New Requirement for Issuing Social Security Numbers for Foreign Nationals
Effective October 13, 2004, the Social Security Administration (SSA) added an additional requirement that must be met before a social security number will be assigned to a foreign student. Students must now, in addition to the current requirements, provide evidence that they have secured employment or a promise of employment. To meet this requirement the SSA will accept an original letter from the “hiring department” with original signature which specifies that the named student has been offered employment. The letter must be on letterhead and signed in blue ink. A complete list of requirements for issuing a social security number for foreign students and a sample letter of the new requirement approved by the SSA can be found at http://www.ksu.edu/hr/alien.html. Questions may be referred to Frieda Beat, (785) 532-1884 or frieda@ksu.edu.

Daylight Savings Time
EXEMPT employees will NOT be affected by daylight savings time. NONEXEMPT employees who work during the time when the clock is set back (Sunday, October 31, at 2:00 a.m.) will work an extra hour. All hours actually worked on Sunday will be recorded as regular (REG) hours. (Example: 8-hour shift … 9 REG hours will be recorded if the employee worked during the specified shift on Sunday.) If the employee does not adjust their work schedule for the rest of the workweek, they could potentially receive overtime pay (OTP) or compensatory time earned (CME) at the end of the 10/24/2004 -11/06/2004 workweek. Remember that overtime is not reported until an employee has met their FLSA limit (40 hours). Please contact Alma Deutsch at (785) 532-1448, if you need further explanation.

“People of mediocre ability sometimes achieve outstanding success because they don't know when to quit. Most men succeed because they are determined to.” George Allen

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/

Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
October 22, 2004