HR Newsletter

Topics included in the September 28, 2001 issue:

*New KSU PPM Chapter 4010 Employment Verifications and References
*2001 Benefits Fair
*Health Insurance and KanElect Open Enrollment Meetings
*Important HRIS Time and Leave Process
*HRIS Training Sessions
*Tuition Assistance
*Workers' Compensation

New KSU PPM Chapter 4010 Employment Verifications and References

The Division of Human Resources has issued KSU Policy and Procedures Manual Chapter 4010, Employment Verifications and References effective September 19, 2001. This chapter outlines the policies and procedures regarding the content and disclosure of information in employee's official personnel records, including proper reference guidelines. You may view this chapter at:

2001 Benefits Fair
The Division of Human Resources is hosting the Eleventh Annual KSU Benefits Fair from 10:00 a.m. to 3:00 p.m., October 4, 2001, in the Main Ballroom of the K-State Student Union. Representatives from various benefit providers will be available to answer questions and provisions of their plans. The basic Kansas Board of Regents retirement companies: ING Aetna, Lincoln Financial Advisors, Security Benefit and TIAA-CREF will be represented as well as several voluntary tax-sheltered annuity vendors and health, dental, pharmaceutical and vision insurance providers. Numerous campus organizations will also be available to highlight their programs. Refreshments will be provided.

Health Insurance and KanElect Open Enrollment Meetings
The Division of Human Resources will conduct two identical health insurance open enrollment meetings in conjunction with the KSU Annual Benefits Fair on October 4, 2001, at 9:00 a.m. and again at 3:00 p.m. Each meeting will be conducted in the K-State Student Union Big 12 room. The meeting will outline changes to the State of Kansas health, dental, pharmaceutical and vision programs for plan year 2002 and changes to the 2002 KanElect Health Care Flexible Spending Account.

Please remember that this open enrollment will be conducted on-line, via Internet, using the program AKSESS. Each employee will be mailed a password, to their home address, to use for making any health insurance coverage changes or enrolling in the KanElect Flexible Spending Account for plan year 2002.

Important HRIS Time and Leave Process
During the time and leave recording process, it's important to print or view the Time Entry Error Report each day. Since the error edit process overrides itself every night, it's important to view or print the report every day during the recording process to insure that all errors are detected and corrected. Example: If time and leave is recorded on Friday and the "OK to Process" check boxes are turned on, the Time Entry Errors Report needs to be viewed on Monday. Errors that are not detected and corrected result in delayed paychecks. Questions about this process may be directed to Alma Deutsch at (785) 532-1448.

HRIS Training Sessions
HRIS Reports
Wednesday, October 17, 8:30-11:30 a.m., 202 Fairchild Hall
In the past, HRIS reports have been introduced within the specific course sessions. This course will introduce all of the HRIS reports currently available to the user. The following are a few of the reports that will be addressed: Payroll Summary by Department, Time Entry Errors, Payroll Payments by Account, Performance Reviews Due, End of Temporary Appointment, Position Funding by End Date, and Unclassified Data Report. In addition, the steps to importing a report to a Microsoft Excel spreadsheet and using Process Monitor to view reports on-line will be demonstrated.

Recording Time and Leave in HRIS (two-session course)
Wednesday & Thursday, October 24 & 25, 1:30-4:30 p.m., 202 Fairchild Hall
This course is for new employees who will be maintaining time and leave or for those who want a refresher course. Course scenarios pertain to all types of employees.

HRIS Tips and Techniques
Wednesday, October 31, 8:30-11:00 a.m., 202 Fairchild Hall
A great course for NEW HRIS users. This is an activity-based course that provides tips and techniques to enhance HRIS skills and that will concentrate on locating/viewing information on-line. Participants will use their personal operator identification and password to access HRIS in this session.

It's Just a Click Away - HR Web Showcase (select one session)
Session 1: Thursday, November 1, 10:00-12:00 a.m., 209 K-State Union
Session 2: Thursday, November 1, 1:00- 3:00 p.m., 209 K-State Union
The Division of Human Resources will introduce their new web pages and demonstrate that important information, instructions, and forms are just a click away.

To register, please contact Alma Deutsch at Please provide your name, employee ID, and course(s) you wish to attend.

Tuition Assistance
The Tuition and Educational Assistance Committee is now accepting tuition assistance applications for the January 2002 intersession and Spring 2002 semester. The tuition assistance program is available to both classified and unclassified professional staff employees. Approved courses include any KSU regular curriculum undergraduate or graduate level course that carries academic credit. Details about this program and the application form (PER-32) are contained in KSU Policy and Procedures Manual Chapter 4870, which can be found at: The most current application form to use is dated April 2001.

An original application, along with required supporting documents, for the January 2002 intersession and Spring 2002 semester are due in the Division of Human Resources by the close of business November 1, 2001.

Questions should be addressed to Joe Younger, Division of Human Resources, at (785) 532-6277.

Workers' Compensation
The Workers' Compensation program relies greatly upon university departments to report timely information about an employee who is injured on the job; has lost time from work; requires medical attention; and/or returns to work. Timely reporting of information helps keep the Workers' Compensation fringe benefit rate low.

The initial report may be provided via e-mail to:, or telephoned to (785) 532-1873. Please furnish the first and last name of the person making the report.

KSU Policy and Procedures Manual Chapter 4820 details this reporting requirement and outlines the type of information to be furnished.

Questions should be addressed to Benefits Administration, Division of Human Resources at (785) 532-6277.

"Procrastination is the thief of time." --Edward Young

Division of Human Resources   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
December 18, 2001