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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

September 27, 2013

Topics included in this issue:

Health Insurance Open Enrollment October 1-31, 2013

Benefits-eligible employees will receive the Plan Year 2014 Open Enrollment book and instruction letter (inserted into book) within a few days. As personnel specialists, you will undoubtedly get many questions on the process, one of which will be, "What's my Employee ID number?%quot; In the instruction letter, we try to anticipate questions, address sign-in procedures and provide the State's Help Desk number for problems with the website. We hope employees will read our letter and breeze through the process. An important reminder is that problems with logging in or passwords must be directed to the State Help Desk at 1-866-999-3001. Hours are 8 a.m.-4:30 p.m. Monday through Friday, and not 24/7 as indicated in the book. We regret we cannot assist in this area ― technical support is provided by State of Kansas IT personnel.

Health Insurance information meetings are scheduled at 9:00 am and again at 2:00 pm in Forum Hall on October 3rd. The sessions are identical. Please encourage employees to attend.

New this year: An open enrollment website with all the important links.

FTE Added to the "End of Temporary Appointment" Report

The End of Temporary Report now displays job code title and FTE. With these added fields, departments may consider using this report to replace what they currently send to Parking Services at the beginning of the academic year to indicate which graduate student employees are eligible for a "W" permit overlay.

As a reminder, no unclassified employee on a temporary appointment (with an FTE of .5 or greater) should have an appointment that exceeds 90 days without a contract and benefits. An extension of this type of appointment will require a contract and benefits, so please be sure to check the FTE and length of appointment before extending the Appointment End Date.

The path for the End of Temporary Appointment report is Workforce Administration>Workforce Reports>End of Temporary Appointment.

Please contact your HR liaison with questions.

Classified Position Reclassification

Effective Sept 23, 2013, the freeze on moving filled positions from classified service to the unclassified service has been lifted. The full announcement is available at

Benefits EXPO October 3, 2013 9 a.m. - 2 p.m.

This EXPO is put on for the benefit of K-State employees by the Division of Human Resources. Flyers with specific information were sent to employees. campus mailboxes. If you want an extra flyer to post in a break room or other visible board, just copy the flyer or contact Benefits Administration. Presentations include:

9 a.m. and 2 p.m. State Employee Health Plan, Open Enrollment for Plan Year 2014 Presented by Mary Spinks, KDHE FORUM HALL

11 a.m. TIAA-CREF Tomorrow in Focus FORUM HALL Saving for your ideal retirement through employer plans, IRAs, Social Security Presented by Brandy Williams

12:30 p.m. Short-Term Disability - AFLAC Big 12 Room Short-term disability, cancer, accident and critical care plans. Presented by Linda Jones, registered representative

12:30 p.m. Alan Schuler, KPERS Field Representative for the State of Kansas, will present a pre-retirement session. Employees within 5 years of their anticipated retirement will benefit most, but all are welcome. FORUM HALL

Flu Shots in Ballroom 9am-2pm
Lafene Student Health Center will provide seasonal flu shots again this year. Bring your health insurance card for payment or $20.00 ― cash, check or credit card.

New Email for Benefits

Benefits Administration has changed its group email address to from BenAdmin. Please begin using this new email immediately.


" In matters of conscience the law of majority has no place. "
Mohandas Karamchand Gandhi (1869-1948)