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Division of Human Resources-Newsletter

Topics included in the September 9, 2005 issue:

*Compensatory Time Reminder
*eID Password Change Deadline is September 14
*Employment Reminders
*Health Insurance/KanElect Open Enrollment Informational Meetings
*Notice Regarding I-9 Documentation Requirements for Hiring Hurricane Victims

Compensatory Time Reminder
Compensatory time is an alternative method of overtime payment for hours worked over 40 for non-exempt employees. As such, it must be approved in advance as overtime. The granting of overtime is contingent upon an existing need, usually temporary, such as additional workload, special projects or events, or to cover the absence of another employee. Working additional hours for the purpose of accruing compensatory time off for future use (e.g. to avoid depleting leave reserves) is inappropriate and creates an unnecessary fiscal obligation for departments. Departments are urged to monitor overtime and compensatory time to ensure its proper use. A complete discussion of overtime is available in PPM Chapter 4220, Hours of Work, Overtime, and Compensatory Time at http://www.k-state.edu/policies/ppm/4220.html.

eID Password Change Deadline is September 14
It's time to change your eID password for the fall semester. August 1 through September 14 is the mandatory password-change timeframe. Passwords not changed by 11:59 p.m. Wednesday, September 14, will cease to be valid. Visit the eid.k-state.edu website and sign in to change your password. If you have forgotten your password, call the K-State IT Help Desk at (785) 532-7722, verify your identity and staff will set a temporary password for you to use. For more information, see the Password FAQs page.

Employment Reminders
Hiring Multiple Applicants: All departments interested in hiring multiple applicants from one requisition must obtain approval from Human Resources prior to extending an offer of employment. Also, any approved additional hires must be within 60 days of initial recruitment. Questions should be directed to Cheryl Grice, Employment Services, 532-1899.

Applicant Notification: When a department has filled a vacant position, all non successful applicants should be notified in writing that the position has been filled. A sample copy of the notification letter should be returned to Human Resources along with all other original recruitment documents. Questions should be directed to Cheryl Grice, Employment Services, 532-1899.

Health Insurance/KanElect Open Enrollment Informational Meetings
The Division of Human Resources will conduct two identical health insurance/KanElect open enrollment informational meetings for department personnel specialists, scheduled as follows:

September 26, 2005 9:00am 11:00am K-State Student Union room 212
September 26, 2005 1:00pm 3:00pm K-State Student Union room 212

These meetings are designed to provide information about the State of Kansas health insurance and KanElect programs for plan year 2006. Pre-enrollment is not required.

Open enrollment will be from October 1, 2005 through October 31, 2005. It will be conducted on-line, via the internet using the Access Kansas program.

Questions should be addressed to HR Benefits Administration at (785) 532-6277, or e-mail: benadmin@k-state.edu.

Notice Regarding I-9 Documentation Requirements for Hiring Hurricane Victims
On September 6, 2005, the Department of Homeland Security (DHS) announced that for the next 45 days there will be no enforcement of the requirement that individuals provide identity and eligibility documents if the employees are unable to do so as a result of Hurricane Katrina. Employers will still need to fill out the Employment Eligibility Verification (I-9) Form as completely as possible and note on the form that at this time the documentation for the employee is not available due to the events involving Hurricane Katrina. For the complete press release from DHS please refer to

"Our patience will achieve more than our force." - Edmund Burke

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/

Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
September 12, 2005