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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

September 5, 2008

Topics included in this issue:

HR Staff Addition

We are pleased to announce our new Manager of Position Administration, Karla S. Bylund joined our staff on Monday, August 25, 2008. She can be reached by email at or by phone at (785) 532-1869. Please help us welcome Karla to our department and to K-State.

Background Check Reminders/ Clarifications

The Background Check process began September 1, 2008. That means that any new hiring process must include a Criminal Background Check before that person can be placed on payroll. The statement "Background Checks Required" must now be included in all advertising and position announcements.

Clyde Howard, Director of the Office of Affirmative Action has recently updated his processes for recruiting and hiring unclassified professional and faculty positions to incorporate this new procedure. Cheryl Grice, Manager of Employment Services in the Division of Human Resources, has also included this information in the classified employment processes. Additionally, we have posted a "Background Checks Required" sign for all persons applying for positions in our office.

Background checks will be performed on any employee transferring from another state agency and those rehired, who have been separated for more than one year from the university. Employees currently in our system will not be required to undergo a background check when transferring to another position or another type of position, including current student employees transferring to another type of position.

Questions may be directed to Kris Mauck, Background Check Manager at (785) 532-6277 or

K-State eID - Granting Privileges

Those who have been previously employed at K-State and those who have been a student at K-State already possess an eID and password. There is no need for these individuals to create another eID and password or grant privileges again. If you are unsure whether the individual has a K-State eID and password, please call the IT Help Desk at (785) 532-7722 to verify.

Only NEW employees (excluding student employees) need to self register to create a K-State eID (electronic ID) by accessing the following Web site and following the registration instructions: After the employee creates a K-State eID (electronic ID), department personnel specialists need to grant them privileges so their e-mail account can be established. Note: Undergraduate and graduate students need a K-State eID to enroll, they will have created/registered for an eID and should know their K-State eID prior to being hired as a student employee. Please do not have them create another eID.

Granting privileges to a new employee allows them to establish an e-mail account. There is no need to grant privileges to a new student employee.

K-State eID Instructions/Information:

K-State eID Training: Contact Alma Deutsch at (785) 532-1448 or

Flex Hours/Work Schedules

There are a number of departments that allow flexible schedules for their employees. (Examples: work 10 hour days 4 days per week; work 9 hour days 4 days per week and 4 hours on Fridays.)

To accommodate these work schedules when recording time and leave for exempt employees, the following earnings codes now allow hours to be recorded in 4, 4.5, 5, 8, 9, and 10-hour increments:

  • DDE - Discretionary Day - Exempt
  • HDE - Holiday Credit 1.0 - Exempt
  • HCE - Holiday Comp Time Taken - Exempt
  • SCE - Sick Leave - Exempt
  • SHE - Shared Leave -Exempt
  • VAE - Vacation Leav - Exempt

Flexible schedules may be granted for both non-exempt and exempt employees as determined by their supervisor/departments. For non-exempt employees, continue to report the appropriate hours in quarter hour increments.

Questions may be directed to Alma Deutsch at, (785) 532-1448 or Kristi Fronce at, (785) 532-1889.


" All endings are also beginnings. We just don't know it at the time. " Mitch Albom