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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

August 30, 2013

Topics included in this issue:

Please Send Form I-9's on Rehires

When rehiring an employee who has been terminated from K-State for 30 days or more, please be sure to include the Form I-9 with your transaction. A completely new I-9 is required if the employee's most recent I-9 on record is older than 3 years. If an I-9 has been completed within the last 3 years, you may complete Section 3, Reverification and Rehires.

We are unable to process transactions without the appropriate Form I-9. Please refer to U.S. Citizenship and Immigration Services for more information.

Unclassified Vacation Leave Accrual for August 30th Paycheck

When there are three pay checks in one month, unclassified employees don't earn vacation leave on the third paycheck. The August 30th pay check is the third paycheck this month. Unclassified employees earn 22 days, or 176 hours in a fiscal year, and do not accrue vacation leave whenever there is a third paycheck in a month. Please contact your department personnel specialist with questions.

Terminating Benefit Eligible Employees

If you have a benefit eligible employee in your department who is taking another benefit eligible position at the University with no break in service, please do NOT submit a transaction to Human Resources to terminate them from your department. The paperwork submitted by the hiring department will end their employment with your department.

The following are instances when a Change or Separation Form (PER-39) IS required:

  • The employee is completely leaving state service.
  • The employee is going to another state agency (mark Separation to New Agency on the PER-39).
  • The employee is going from a benefit eligible position to a non-benefit eligible position.
  • The employee is being hired in another department but will have an actual break in their service.

The following are instances when a Change or Separation Form (PER-39) is NOT required:

  • The employee is promoted, demoted or transferring to another department with no break in service. The hiring department should submit the hire transaction.
  • The employee is changing from a classified to unclassified position or vice versa. The hiring department should submit the hire transaction.

Issues arise when we receive a PER-39 on a benefit eligible employees who is not actually separating from K-State. Leave balances are incorrectly paid and benefits are ended when they should actually continue without interruption.

Please contact your HR liaison with questions.

Employee Benefits EXPO October 3, 2013

The Benefits EXPO is Thursday, October 3, 2013 in the K-State Student Union Ballroom with special events in Forum Hall.

Personnel Specialist Training - Health Insurance

Benefits Administration is providing Personnel Specialist Training for Health Insurance Open Enrollment, Plan Year 2014, the week of September 23. Sign up through HRIS Employee Self Service for one of the 90 minute sessions.


" My father always said, "Education is the one cure-all for insecurity." "
Hugh Jackman