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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

August 21, 2009

Topics included in this issue:

Flu Season Reminder

With the expected resurgence of the H1N1 flu virus and in an effort to help prevent spreading the flu to co-workers and students, please encourage employees to NOT come to work if they have a fever, cough, sore throat, or body aches. We also wish to remind all employees to Wash their hands often during the day and to Always cover their cough/sneeze with a tissue or their sleeve. Thank you!

Unclassified Data On-Line Updates

Unclassified Data needs to be updated by Friday, September 25. Tenure date/status, faculty senate standing, and graduate faculty status reside on this page.

Unclassified Data Instructions:

The information entered on this page is valuable and will be used in various administrative reports. Your time and effort with this process is appreciated and if you have any questions, please do not hesitate to contact your department's Human Resources, Payroll and Employee Data liaison at (785) 532-6277 or Alma Deutsch at (785) 532-1448.

Funding reminder for PPE 8/22/09

Please remember to review funding for returning Faculty and Students and change it as needed before payroll is calculated next week.

Payroll Parking Deduction

Don't forget, the parking permit payroll deductions for 2009-2010 will start with the paycheck issued September 4.

E-Verify New Federal Regulation in effect September 8, 2009

A new federal requirement requiring employment eligibility verification will be in place as of September 8, 2009 that will affect departments who receive certain types of sponsored awards after that date. The new rule requires federal contracting officers to include in contracts a clause that requires contractors to use an electronic system called "E-Verify" to verify employment eligibility of workers employed under the applicable contract. Please note that the requirement applies to federal contracts only, not grants, so the number of departments ultimately affected by this new rule should be fairly limited as a majority of the awards received at KSU are grants. The rule applies to contracts greater than $100,000 and subcontracts over $3,000.

The real burden on departments relates to some very strict time lines that must be adhered to for initiating the verification process. To assist departments in complying with this requirement, both the Office of PreAward Services and the Sponsored Projects Accounting (SPA) Office will be reviewing new awards closely for this requirement. When the requirement is found in an award, SPA will notify the department and HR. The department will then need to contact HR to enroll in the E-Verify system and learn to use the system.. For more information see: and click on E-Verify in the bottom left hand corner.


" Folks who never do any more than they get paid for, never get paid for any more than they do. " Elbert Hubbard