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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

August 20, 2010

Topics included in this issue:

More HR Staff Changes

As part of the restructuring at the Division of Human Resources, Jennifer King will no longer be the contact for the GTA/GRA health insurance. Please advise your students that if they have questions about enrollment or payment, to contact Stephanie Harvey at or 532-6277. Claim and coverage questions should be directed to United Health Care. Contact information for United Health Care is in the students' booklets. Personnel Specialists may contact Shari Liming with questions at or 532-6277. We still have more changes to come and will continue to report those to you as they are implemented. Thank you for your patience as our staff adjusts to new roles.

Graduate Student Employed in their Final Semester

To be hired as a graduate student employee, a person must be admitted to the K-State Graduate School and be enrolled in at least six credit hours per semester at K-State during the academic year. However, an exception may be made by the Graduate School during their final semester to allow them to be enrolled in less than the six hour requirement. International students must obtain permission from the International Student and Scholar Service to enroll in less than a full course of study (6 hours). The number of hours enrolled determines the length of employment for a graduate student during their final semester. Please refer to the: Last Semester GTA\GRA\GA Table (pdf) as well as Employing Graduate Student in Final Semester (pdf) for additional information.

When a department wants to employ a graduate student enrolled in less than six hours for the entire semester an alternate employment relationship must be utilized such as a temporary or term appointment in the unclassified service (see PPM Chapter 4650) or a temporary appointment in the classified service (see PPM Chapter 4460).

Updated address information — Health Insurance Open Enrollment

Earlier this summer, HR sent out an email to all employees urging them to update their address in HRIS with any changes so that the Campus Directory would be current. Now we are asking your help in reminding faculty and staff to update their information through Employee Self-Service for another important reason.

In early September, HR will provide employee address information to the Kansas Health Policy Authority (KHPA) for Health Insurance purposes. HR Benefits sends out the actual packets for Open Enrollment in late September to employees' departments. However, the address information that is collected on September 10 by KHPA from HRIS will be used to send new insurance cards and other information from the insurance providers directly to employees' homes in January 2011.

As new faculty and staff, and returning employees visit your departmental office at the start of this semester, please remind them to update their information in HRIS. This is also a good time to urge them to include Emergency Contact Information as well. Your help is appreciated!


" The greatest challenge to any thinker is stating the problem in a way that will allow a solution. " Bertrand Russell