Division of Human Resources-Newsletter
Topics included in the August 16, 2002 issue:

* Intellectual Property Agreement Forms
* On Campus Work Permits
* Fall 2002 Hourly Student Employment Reminders

Intellectual Property Agreement Forms
This is a reminder that an Intellectual Property Agreement Form needs to be completed for all new employees hired after June 9, 2002. This includes hourly and graduate student employees. The form is available on the Human Resources web page located at: Checklists of all documents required for new hires may be found at the following web sites:

Hourly Student Employees -

Graduate Student Employees -

Classified Employees -

Unclassified Employees -

Questions may be addressed to your Payroll & Employee Data liaison, Division of Human Resources, (785) 532-6277.

On Campus Work Permits
This is a reminder that Foreign National (non-resident) hourly student employees must have a 2002 Fall On-Campus Work Permit completed. This includes current student employees as well as rehires and new hires. For all other non-resident employees such as Graduate Students and Faculty, work permits are required at the time of hire and usually go through the end of their appointment. The On-Campus Work Permit is obtained through the International Student Center. For all new hourly and graduate student employees the International Student Center will not be issuing work permits until August 22 or after.

Fall 2002 Hourly Student Employment Reminders
New students at K-State for the fall semester may begin working on August 18, 2002, as long as they are officially enrolled in at least one hour for the fall semester.

The last day student employees can work for the summer if not enrolled during the fall is August 25, 2002. Those employees must be terminated from the student payroll.

For students being rehired or for students coming back after being off for the summer, please verify that both the student’s address and the current direct deposit information in HRIS, if applicable, are up to date.

When hiring or rehiring hourly students please complete an Hourly Student Data Sheet (HSDS). Instructions on completing the HSDS may be obtained on our website at The Hourly Student Employment Guidelines are also available at that website.

Students are to be hired or rehired into vacant positions. You may find it helpful to run the “Position Funding Report by Department” for students only. This report will indicate vacant positions as of a certain date. Instructions for running this report are located on our website at

College Work Study Program - please indicate on the HSDS whether the student is eligible. If the section is not completed on the HSDS, Payroll & Employee Data staff will assume that the student is eligible for College Work Study.

On Campus Work Permits are required each semester for non-resident hourly student employees. This includes current student employees as well as rehires and new hires. The on campus work permit is obtained through the International Student Center. Work permits for new students will not be issued until after August 22. 2002.

All students, except F-1 visa holders, are limited during the academic year to 30 hours of work during calendar weeks when classes or final examinations are in session three full days or more and to 40 hours during other weeks. Students who hold an F-1 visa are limited during the academic year, excluding student recesses, to 20 hours of work per week. When employed in more than one department concurrently, the sum of hours worked in all departments may not exceed these maximums.

Student employees are exempt from Social Security and Medicare taxes while enrolled in at least 6 resident credit hours at KSU during the fall or spring semester or 3 credit hours during the summer session. Student employees with F-1 visas are usually not subject to these taxes at any time.

Questions may be referred to your Payroll &Employee Data liaison, Division of Human Resources at (785) 532-6277.

“The greater the difficulty the more glory in surmounting it. Skillful pilots gain their reputation from storms and tempests.” -- Epictetus

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at

Division of Human Resources   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
August 16, 2002