Division of Human Resources-Newsletter
Topics included in the August 15, 2003 issue:

* Minnesota Life Insurance Informational Meetings
* Social Security and Medicare Deductions for Pay Period Ending 8-16-03
* Fall 2003 Hourly Student Employment Reminders
* Help Desk

Minnesota Life Insurance Informational Meetings
Effective July 1, 2003, Minnesota Life Insurance Company became the new basic and supplemental term life insurance carrier for State of Kansas benefits eligible employees. The Kansas Public Employees Retirement System (KPERS) oversees this program for all State of Kansas benefits eligible employees regardless of which retirement plan they may be participating in (KPERS or Kansas Board of Regents).

KPERS will have informational meetings throughout the State of Kansas about the new term life insurance plan to help employees understand the plan changes.

The meeting topics include:

Ø      One-time only open enrollment October 1 through October 31, 2003

Ø      Increase in guaranteed issue amount only during open enrollment

Ø      Ability to change coverage at any time with proof of good health

Ø      Increase in maximum coverage

Ø      Premium reduction

Ø      Family status change

Ø      Accelerated Death Benefit - provides a benefit payment up to the full face amount instead of the death benefit for employees with a life expectancy of 12 months or less.

A representative from Minnesota Life Insurance Company will conduct the meetings to answer any questions the employees may have regarding these changes.

The schedule of employee meetings in Manhattan are:

September 8, 2003
City Hall - Commission Room
1101 Poyntz Avenue

September 8, 2003
Riley County Office Building - 2nd Floor Conference Room
110 Court House Plaza

September 8, 2003
Fire Station Headquarters
2000 Denison Avenue

The schedule of meetings at other state locations, dates and times, may be found at the following web site:

Questions should be addressed to the Division of Human Resources at (785) 532-6277.

Social Security and Medicare Deductions for Pay Period Ending 8-16-03
This is a reminder that graduate and hourly students employed during the 8-3-03 to 8-16-03 pay period will follow the summer enrollment limits in determining whether Social Security and Medicare taxes should be deducted. Graduate and hourly student employees are usually subject to these taxes if they are enrolled in less than 6 credit hours during the fall and spring semesters and enrolled in less than 3 credit hours during the summer. For the pay period beginning 8-17-03 social security and Medicare taxes will be based on the Fall enrollment limit. Questions may be directed to Payroll and Employee Data, Human Resources, (785) 532-6277.

Fall 2003 Hourly Student Employment Reminders
New students at K-State for the fall semester may begin working on August 17, 2003, as long as they are officially enrolled in at least one hour for the fall semester.

The last day student employees can work if not enrolled during the fall is August 19, 2003. Those employees must be terminated from the student payroll.

For students being rehired or for students coming back after being off for the summer, please verify that both the student’s address and the current direct deposit information in HRIS, if applicable, are up to date.

When hiring or rehiring hourly students please complete an Hourly Student Data Sheet (PER 40). Instructions on completing the PER 40 may be obtained on our website at The Hourly Student Employment Guidelines are also available at that website.

Students are to be hired or rehired into vacant positions. You may find it helpful to run the “Position Funding Report by Department” for students only. This report will indicate vacant positions as of a certain date. Instructions for running this report are located on our website at

College Work Study Program - please indicate on the PER 40 whether the student is eligible. If the section is not completed on the PER 40, Payroll & Employee Data staff will assume that the student is eligible for College Work Study.

On Campus Work Permits are required each semester for non-resident hourly student employees. This includes current student employees as well as rehires and new hires. The on campus work permit is obtained through the International Student Center. Work permits for new students will not be issued until after August 18, 2003.

All students, except F-1 visa holders, are limited during the academic year to 30 hours of work during calendar weeks when classes or final examinations are in session three full days or more and to 40 hours during other weeks. Students who hold an F-1 visa are limited during the academic year, excluding student recesses, to 20 hours of work per week. When employed in more than one department concurrently, the sum of hours worked in all departments may not exceed these maximums.

Student employees are exempt from Social Security and Medicare taxes while enrolled in at least 6 resident credit hours at KSU during the fall or spring semester or 3 credit hours during the summer session. Student employees with F-1 visas are usually not subject to these taxes at any time.

Questions may be referred to Payroll & Employee Data, Human Resources at (785) 532-6277.

Help Desk
Two support groups have merged … Information Systems Office Help Desk and Computing and Network Services Help Desk. With the merger, the Info Tech (IT) Help Desk has been created. The IT Help Desk provides support for issues pertaining to the Human Resource Information System (HRIS) and also provides support on issues pertaining to desktop security, K-State eID and associated password, e-mail concerns and software viruses. The IT Help Desk is located in 313 Hale Library. For support, call (785) 532-7722 or e-mail

"If you want to make an easy job seem mighty hard, just keep putting off doing it." -- Taken from God's Little Instruction Book II

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at

Division of Human Resources   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
August 15, 2003