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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

August 3, 2012

Topics included in this issue:

Important New Federal Regulations for PHS-Supported Researchers

There are significant new federal Financial Conflict of Interest (FCOI) rules and regulations taking effect that require new levels of disclosure, training and reporting for FCOI for all personnel supported by or working on PHS supported projects. Institutions applying for or receiving NIH funding from a grant, contract or cooperative agreement must be in compliance with ALL of the revised regulatory requirements by that date.

The university is required to have programs/processes in place (which we now do) to enable all of us to be in compliance with these regulations. Researchers working on PHS supported projects are REQUIRED by federal regulations to complete new training prior to engaging in PHS-funded research and no later than August 24, 2012. A complete letter describing these important new changes and requirements (including required training) can be found at

Thank you in advance for ensuring Kansas State University.s compliance with the new FCOI regulations. If you have any questions, please contact Susana Valdovinos (532-4392), Paul Lowe (532-3231), Jerry Jaax (532-3233) or Jim Guikema (532-3216).

Ron W. Trewyn
Vice-President for Research

FERPA Self-Assessment to be completed by July 31, 2013

The Office of the Registrar has developed a short FERPA — Family Educational Rights and Privacy Act of 1974 — self-assessment that can be completed online in approximately 15 minutes. This self-assessment must be completed no later than July 31, 2013; however, faculty, staff and both graduate and undergraduate student employees dealing with student data are encouraged to complete it as soon as possible in order to be informed and forearmed prior to encountering any FERPA-related situation.

Knowledge of FERPA is required for all faculty, staff and student employees accessing student data as part of their work duties. This self-assessment will employ a broad range of real-life situations that have been and can still be encountered by faculty and staff in the course of their duties. Since FERPA is a federal law that is directly applicable to educational institutions, it is in the best interests of faculty and staff to be aware of the typical, everyday situations that can have FERPA implications.

The self-assessment may be accessed online.

The self-assessment includes 14 questions. The correct answer is displayed after you make a selection for each question. Satisfactory completion of this assessment does not require that you answer a specific number of questions correctly. However, it is important to read the correct answers and any accompanying explanations. This component serves as a teaching/training tool.

It is designed to click through quickly but the questions/answers are sufficient to compel thought and perhaps provoke additional questions, which may be directed to the Office of the Registrar, You may also request in-depth training for your college or department. To assist in appropriate routing of any questions or training requests, please include FERPA self-assessment in the subject line of your email.

Completion of this self-assessment will be noted on your Human Resources Training Summary within HRIS. Please note that no grade or score is saved or reported.

Please visit the registrar's office FERPA information either before or after completing the assessment for additional information about FERPA at Kansas State University.

GTA/GRA/GA Health Insurance for 2012-2013

The HR Benefits webpage has been updated with the new rates for GTA/GRA/GA students and department charges. The links to United Health Care and on-line enrollment are now live! Due to the late June Supreme Court decision on the Affordable Care Act, changes had to be made accordingly, pushing the website modifications later. The hard-copy booklets are not available at this time, but links to the full booklet are available on both the HR and United Health Care websites.

If you get any questions about the website choices to "enroll" or "re-enroll". please instruct the students to "enroll," because this is a new plan year. The re-enrollment option is for Spring renewals.

Stephanie Harvey will again present at the Graduate Student Orientation with time after allotted for questions.

Campus Phone Book

Human Resources will submit employee information for the Campus Phone Book on August 25th, 2012. If employees have not already verified their personal information in Employee Self Service in HRIS ( please ask them to do so now.

Need Employee Self Service instructions? See:

Personnel specialists should review and update pertinent employee position and job information in HRIS. To review, please run the Active Position Listing Report. For instructions see: Please make updates directly in HRIS. Need updating instructions? Refer to:

Please contact your HR liaison with questions.


" Time is the coin of your life. It is the only coin you have, and only you can determine how it will be spent. Be careful lest you let other people spend it for you. " Carl Sandburg, poet (1878-1967)