Division of Human Resources-Newsletter
Topics included in the August 2, 2002 issue:

* Graduate Student Insurance Information
* Completing the Employment Eligibility Verification (Form I-9)

Graduate Student Insurance Information
The new contract year for Graduate Student Insurance began August 1. Although booklets for the 2002 - 2003 school year are not yet available, the current information can be accessed online at We will be sending booklets to each department as soon as they become available. We will also have a supply at the Graduate School Office. Applications only are available as an enterable PDF at our web site

This year we have an open enrollment period from August 1 - August 30. Coverage will be effective August 1 with no break in coverage if the student enrolls during this period. Applications and premium payment for Graduate Health Insurance only are to be sent to Human Resources, 103 Edwards Hall.

Students are responsible for making timely renewal of payments to avoid a lapse in coverage.

Eligibility Requirements for the Graduate Student Health Insurance

1.      Must be appointed as Graduate Teaching Assistant (GTA) or Graduate Research Assistant (GRA)

2.      Must be appointed at .5 tenths time for the semester.

¨      Both requirements must be met to be eligible for the employer contribution.

¨      Graduate assistants are not eligible for this plan.

Coverage Information

¨      Coverage periods for the 2002 - 2003 academic year are:

¨      Fall semester August 1, 2002 to December 31, 2002

¨      Spring semester January 1, 2003 to May 31, 2003

¨      Summer semester June 1, 2003 to July 31, 2003

¨      After the semester open enrollment period ends, all enrollments will have a coverage date effective with the date the application and payment are received in the Division of Human Resources.

¨      After the semester open enrollment period ends, students may elect coverage within 30 days of the date of their appointment. Students are required to pay the full semester premium regardless of enrollment date.

¨      EMPLOYER RATES for 2002 - 2003: $118.00 for limited plan and $265.00 for comprehensive plan per semester.

¨      The full semester premium will be charged to funding in effect as of 9-1-02.

¨      The full semester premium will be charged regardless of the effective date of coverage. (Example: If a student enrolls in limited plan October 10, his/her department will be charged $118.00)

Completing the Employment Eligibility Verification (Form I-9)
Since this is a time of year when many new employees are being hired, we would like to emphasize the importance of completing the Form I-9 correctly. Please note the following when completing the Form I-9.

  1. The employee completes Section 1 of the form while the employer completes Section 2.
  2. In Section 1, please make sure the status of the employee is marked to identify if they are a citizen or national of the United States, a permanent resident or an alien authorized to work.
  3. If Section 1 is typed, the personnel specialist should complete the section “Preparer and/or Translator Certification”.
  4. The form must be signed within three (3) business days of the appointment date or earlier.
  5. If the employee is a lawful permanent resident or alien authorized to work, the alien number or admission number must be indicated. This number is usually found on the I-94.
  6. Documents from List A establish both the identity and the employment eligibility. When an unexpired foreign passport with the Form I-94 is used, list the information from the passport first then list the number and expiration from the I-94. The expiration date from the I-94 is usually D/S for duration of stay. NOTE: For documents that establish employment eligibility (List C), a social security card that states “Valid for work only with INS Authorization” is not a valid document for I-9 purposes.
  7. When an employee’s work authorization expires, you must re-verify his or her employment eligibility. A new Form I-9 should be submitted to our office. Please indicate employee’s name in Section 1. The employee must present a document that shows either an extension of the employee’s initial employment authorization or new work authorization. This includes a new on-campus work permit.

7. All signatures should be obtained, all information completed and all supporting documents attached before forwarding transactions to Human Resources. Under the Lists A, B and C in Section 2, the information should be completely filled out.

Please contact our office with any questions you have regarding the Form I-9 at (785) 532-6277 or contact your Payroll & Employee Data departmental liaison.

"Twenty years from now you will be more disappointed by the things you didn't do than by the ones you did do. So throw off the bowlines. Sail away from the safe harbor. Catch the trade winds in your sails. Explore. Dream. Discover." -- Mark Twain

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at

Division of Human Resources   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
August 2, 2002