Employment updates
Graduate Student Insurance
On Campus Work Permits
Completing the Employment
Eligibility Verification Form I-9
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Employment updates
Vacancy Closing Dates:
Effective immediately all recruitment for classified vacancies will close
at 5:00 p.m.
Thursday of each week unless otherwise stated. Applicants may
continue to use the drop box located between the front doors of Edwards Hall
after regular business hours. If you have any questions or comments, please
contact Cheryl Grice at (785) 532-6277.
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Graduate Student Insurance
The new contract
year for Graduate Student Insurance begins August 1. Although booklets for the 2003 - 2004 school year are not yet available, the current information can be
accessed online at http://www.student-resources.net. We will be sending booklets to each department as soon as they become available.
The
open enrollment period is from August 1 - August 29. Coverage will be effective August 1 with no
break in coverage if the student enrolls during this period. Applications
and premium payment for Graduate Health Insurance only are to be sent to Human
Resources, 103 Edwards Hall.
Students are responsible for
making timely renewal of payments to avoid a lapse in coverage.
Eligibility Requirements for the Graduate Student Health
Insurance
1. Must be appointed as
Graduate Teaching Assistant (GTA) or Graduate Research Assistant (GRA)
2. Must be appointed at .5
tenths time for the semester.
¨ Both requirements must be
met to be eligible for the employer contribution.
¨ Graduate assistants are not eligible for this plan.
¨ Coverage periods for the
2003 - 2004 academic year are:
¨ Fall semester August 1, 2003 to December 31, 2003
¨ Spring semester January 1, 2004 to May 31, 2004
¨ Summer semester June 1, 2004 to July 31, 2004
¨ After the semester open
enrollment period ends, all enrollments will have a coverage date effective
with the date the application and payment are received in the Division of Human
Resources.
¨ After the semester open
enrollment period ends, students may elect coverage within 30 days of the date
of their appointment. Students are required to pay the full semester premium
regardless of enrollment date.
¨ EMPLOYER RATES for 2003 - 2004: $174.00 for limited plan per semester
for fall and spring and $67.00 for the
summer semester.
¨ The full semester premium
will be charged to funding in effect as of 9-1-03 for the fall semester.
¨ The full semester premium will be charged regardless of the effective date of coverage. (Example: If a student enrolls in limited plan October 10, his/her department will be charged $174.00)
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On Campus Work Permits
This is a reminder that
Foreign National (non-resident) hourly student employees must have a 2003 Fall On Campus Work Permit completed. This includes current student employees as
well as rehires and new hires. For all
other non-resident employees such as Graduate Students and Faculty, work
permits are required at the time of hire and usually go through the end of
their appointment. The On Campus Work
Permit is obtained through the International Student Center. For all new hourly and graduate student
employees the International Student Center will not be issuing work permits
until August 18 or after.
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Completing the Employment
Eligibility Verification Form I-9
Recently, a representative
from the U.S. Department of Homeland Security, Bureau of Citizenship and
Immigration Services, held an information session for the Division of Human
Resources and personnel specialists on campus with regards to the Employment
Eligibility Verification Form (Form I-9).
Please review the information provided below regarding completing the
form. Each section should be completed
using these guidelines to ensure compliance with federal regulations regarding
this form.
Section 1 - Employee Information and Verification - This section must now be completed no later than the employee’s first day of work. It is now recommended that this section be
completed as soon as the offer of employment is made to the employee. For faculty being hired, it is recommended
that you send the Form I-9 at the same time you send the contract for the
employee to sign. The employee will then
complete, sign and date Section 1. Once
the employee arrives on campus, they will still have up to three days to
provide the supporting documents for you to complete the remaining portion of
the form.
Section 2 - Employer Review and Verification - There is no change concerning this portion of the
form; however, we must emphasize that this section needs to be completely
filled out and must include Document Title, Issuing Authority, Document # and
Expiration Date (if applicable) for all documents. It is also imperative that the certification
and date signed by employer or authorized representative be within three days of the employee’s first day
of work.
Section 3 - This portion of the form will need to be
completed for rehires. - While a new Form I-9 only needs to be completed if the employee’s previous
I-9 is over three years old, this section must be completed when there is a
break in service. A break in service
will be considered 30 calendar days or more between the time employment ends
and the employee is rehired. The first
time an employee is rehired, you may use a copy of the original I-9 and complete
this section of the form and submit it to HR.
For any subsequent rehires, you will need to complete a new form,
filling out name in Section 1 only and Section 3. We are aware it may be difficult at times to
know when to use Section 3, since there is often frequent movement between
departments. If in doubt, fully complete
a new Form I-9.
These new procedures will be
implemented effective August 11, 2003.
If we receive any incomplete or incorrect forms after this date, we will
call the hiring department who will have the option of coming to our office to
complete/update the form or having the documents returned for completion. We must emphasize the importance of
completing these forms correctly and timely and the potential fines that may be
incurred otherwise.
Please contact your HR liaison with any questions at (785)532-6277. The Form I-9 along with instructions can be found at http://www.ksu.edu/hr/forms/.
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“When you talk, you repeat what you already know; when you listen, you often learn
something.” - Dr. Alan Zimmerman
********** Kansas State University Division of Human Resources 103 Edwards Hall Manhattan, KS 66506-4801 Phone (785) 532-6277 Fax (785) 532-6095 Visit us on the web at http://www.ksu.edu/hr/