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Division of Human Resources-Newsletter

Topics included in the July 30, 2004 issue:

* July 30 Paycheck
* Important Notice Regarding Graduate Research Assistants
* HRIS Schedule/Calendar
* Fall 2004 Hourly Student Employment Reminders
* Social Security Numbers for Foreign Students/Exchange Visitors
* GRA/GTA Health Insurance - 2004 Academic Year

July 30 Paycheck
July 30, 2004 is the payday in which we receive a third paycheck in the month of July. Premiums for group health insurance, KPERS Optional Group Life Insurance, TEA Life Insurance and contributions to the KanElect Flexible Spending Accounts will not be deducted from this third paycheck. Additionally, 12-month unclassified employees do not earn an 8 hour vacation day for the pay period July 4 through July 17, paid July 30, 2004.

Questions should be addressed to the Division of Human Resources at (785) 532-6277.

Important Notice Regarding Graduate Research Assistants
The deadline to change GRAs to non-exempt has been delayed until further notice. The College and University Professional Association for Human Resources, of which K-State is a member, has asked the Department of Labor to revisit the status of graduate students appointed on assistantships. The specific request is to determine whether the employment status of graduate assistants is subject to the terms of the FLSA. (See the June 25, 2004, memo from the Director of Human resources to the A&K list and Personnel Specialists and the July 9, 2004, memo from the Associate Vice Provost for Graduate Education and Research regarding FLSA changes.)

Personnel specialists should continue to appoint Graduate Research Assistants as exempt employees. Graduate Assistants will remain non-exempt.

Other unclassified positions will continue to be reviewed and departments will be notified on those positions affected as indicated in the memos referenced above.

Please share this information with your administrators. Contact Stephanie Vruwink at (785) 532-1868 if you have any questions.

HRIS Schedule/Calendar
August and September HRIS schedules/calendars are available at: http://www.ksu.edu/hr/hris/hris_calendar.html

Fall 2004 Hourly Student Employment Reminders
Hourly student employment for the 2004 fall semester begins August 15, 2004. Recent policy changes require hourly student employees to be enrolled at K-State in no fewer than six credit hours during the fall and spring semesters to be eligible for employment. Note: This is a change from the previous requirement of one hour. For students being rehired or coming back after a summer break, please verify that they meet this new enrollment requirement (6 credit hours) and make sure that their address and direct deposit information is correct in HRIS. For additional hourly student employment reminders, visit our website at http://www.ksu.edu/hr/infomgmt/hourly.html

Social Security Numbers for Foreign Students/Exchange Visitors
Just a reminder that, prior to employment, a foreign student or exchange visitor must have social security number (SSN). Retroactive appointments will not be made as prospective employees are not allowed to work without a SSN. Before applying for a SSN, the foreign student or exchange visitor needs to report to the KSU International Student Center to ensure they have been registered in the Student and Exchange Visitor Information System (SEVIS). The Social Security Administration will only assign a SSN if there are no conflicts with agency requirements and the studentís/visitorís status in SEVIS. For more detailed information regarding the requirements needed to obtain a SSN for foreign residents, please refer to http://www.ksu.edu/hr/alien.html.

Questions may be referred to Frieda Beat, Payroll & Employee Data, (785) 532-1884.

GRA/GTA Health Insurance - 2004 Academic Year
The new contract year for GRA/GTA Health Insurance begins August 1, 2004. Booklets for the 2004-2005 school year have recently been distributed to departments for further distribution to eligible GRA/GTA students. Current information about the GRA/GTA health insurance plan can be accessed online at http://www.student-resources.net.

The open enrollment period is from August 1 - August 31, 2004. Coverage will be effective August 1, 2004, with no break in coverage if the student enrolls during this period. Enrollment applications and premium payment for GRA/GTA Health Insurance only are to be sent to the Division of Human Resources, 103 Edwards Hall. Students are responsible for making timely renewal of enrollment and premium payments to avoid a lapse of coverage.

Eligibility Requirements for the GRA/GTA Health Insurance are listed below. Both requirements must be met to be eligible for the employer contribution. Graduate Assistants (GA) are NOT eligible for this plan.

1.      Must be appointed as a Graduate Research Assistant (GRA) or a Graduate Teaching Assistant (GTA).

2.      Must be appointed at least .5 FTE for the semester.

Coverage periods for the 2004-2005 academic year are:

        Fall semester: August 1, 2004 to December 31, 2004

        Spring semester: January 1, 2005 to May 31, 2005

        Summer semester: June 1, 2005 to July 31, 2005

After the semester open enrollment period ends, all enrollments will have a coverage date effective with the date the application and premium payment is received in the Division of Human Resources.

After the semester open enrollment period ends, GRA/GTA students may elect coverage within 30 days of their date of appointment. GRA/GTA students are required to pay the full semester premium regardless of the enrollment date.

EMPLOYER RATES for 2004 - 2005: $194.00 per semester for fall and spring and $77.00 for the summer semester. The employer's full semester premium payment will be charged to funding in effect as of 9/1/04 for the fall semester. The employer's full semester premium will be charged regardless of the effective date of coverage. (Example: if a GRA/GTA student enrolls on October 10, his/her department will be charged $194.00).

Questions should be addressed to Joe Younger, Division of Human Resources at (785) 532-6277.

ďFinding a way to live a simple life is one of life's supreme complications."  - T. S. Elliot.

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/

Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
July 30, 2004