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Division of Human Resources-Newsletter

Topics included in the July 29, 2005 issue:

* July 29, 2005 Paycheck
* GTA/GRA Health Insurance
* Faculty/Staff Changes in Campus Phone Book
* Fall 2005 Hourly Student Employment Reminders
* Social Security Numbers for Foreign Students/Exchange Visitors

July 29, 2005 Paycheck
July 29, 2005 is the payday in which we receive a third paycheck in the month of July.  Premiums for group health insurance, KPERS optional group life insurance, TEA life insurance and contributions to the KanElect flexible spending accounts will not be deducted from this third paycheck.

Questions should be addressed to the Division of Human Resources at (785) 532-6277.

GTA/GRA Health Insurance
As you hire or reappoint graduate teaching assistants and/or graduate research assistants for the Fall 2005 semester please advise each student about the available GTA/GRA health insurance plan.  Persons appointed at least .5 FTE for the semester as a graduate teaching assistant or graduate research assistant are eligible to participate in the health insurance plan.

Graduate teaching assistants or graduate research assistants who receive a “renewal premium notice” from Student Insurance are to return it, along with the semester premium payment, to the Division of Human Resources by August 31, 2005.

A brochure describing the plan provisions, an enrollment form (including premium rates) and a temporary identification card are available at the following web site:  http://www.ksu.edu/hr/benefits/gta.html

The employer contribution rate for the Fall 2005 and Spring 2006 semesters is $228.00 each semester.  The GTA/GRA rate for the Fall 2005 and Spring 2006 semesters is $75.00 each semester for single coverage.

Questions concerning the plan provisions should be directed to Student Insurance Kansas Customer Service at 1-888-344-6104.

Faculty/Staff Changes in Campus Phone Book
Each year, Student Publications Inc., strives to give the K-State community an accurate Campus Phone Book.  Human Resources (HR) provides the faculty/staff information.  The student information section of the campus phone book is provided through the Registrar's Office.  Work on the 2005-2006 Campus Phone Book is currently in progress.  Information that will be printed in the phone book will include the employee's name, campus address and phone, business title or job title, home address and home phone.  The employee's KSU e-mail address will also be included and will be provided by Computing & Network Services (CNS).

Employee Update Sheets were mailed out to departments for distribution on July 19, 2005.  Employees should review the information provided on the update sheets and return the forms to their departmental personnel specialist by August 1, 2005.  Employee update sheets with changes should be returned to HR for processing as soon as possible, but no later than August 8, 2005.  For 9-month faculty not working this summer, please return the form as soon as possible after their return, but no later than August 15, 2005.  Note: If there are no changes, please do not return update sheets to HR.

For more detailed information please refer to the "Faculty/Staff Changes in Campus Phone Book" memorandum located at http://www.ksu.edu/hr/news/hrmem.htm. Questions may be referred to your department's Human Resources, Payroll & Employee Data liaison.

Fall 2005 Hourly Student Employment Reminders
Employment for the 2005 fall semester begins August 14, 2005.  Hourly students must be enrolled at K-State in no fewer than six credit hours during the fall semester to be eligible for employment.  For students being rehired or coming back from being off for the summer, please verify that they meet the enrollment requirement of at least six hours, as well as verifying  both the student’s address and the current direct deposit information in HRIS, if applicable, to ensure they are up to date.  For additional hourly student employment reminders please visit our website at http://www.ksu.edu/hr/infomgmt/hourly.html

Social Security Numbers for Foreign Students/Exchange Visitors
Just a reminder that prior to employment a foreign student or exchange visitor must have

a social security number.  Retroactive appointments will not be made as prospective employees should not be allowed to work without a SSN.  Before applying for a SSN please have the foreign student or exchange visitor report to the International Student Center to ensure they have been registered in the Student and Exchange Visitor Information System (SEVIS).  The Social Security Administration will only assign a SSN if there are no conflicts with agency requirements and the student’s/visitor’s status in SEVIS.  For more detailed information regarding the requirements needed to obtain a SSN for foreign residents please refer to http://www.ksu.edu/hr/alien.html. 

Questions may be referred to Frieda Beat, Payroll & Employee Data, (785) 532-1884.

“Most of the important things in the world have been accomplished by people who have kept on trying when there seemed to be no hope at all.”  - Dale Carnegie

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/

Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
July 29, 2005