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Division of Human Resources-Newsletter

Topics included in the July 27, 2007 issue:

* HRIS Time and Leave – New Feature
* Fall 2007 Hourly Student Employment Reminders
* Social Security Numbers for Foreign Students/Exchange Visitors
* Faculty/Staff Changes in Campus Phone Book

HRIS Time and Leave – New Feature
A button labeled “Print Employee Time Document” has been added to the time entry page for those who want to print a time document for a specific employee after recording and saving time and leave entries.  After the button is selected, a completed search page will appear.  Complete the normal steps to print and run the report.  Internet Explorer pop-up blocker will need to be turned off for this new feature to work.

Questions may be directed to Alma Deutsch at almamd@ksu.edu or 785.532.1448.

Fall 2007 Hourly Student Employment Reminders
Employment for the 2007 fall semester begins August 12, 2007. Hourly students must be enrolled at K-State in no fewer than six credit hours during the fall semester to be eligible for employment.  For students being rehired or coming back from being off for the summer, please verify that they meet the enrollment requirement of at least six hours, as well as verifying both the student’s address and the current direct deposit information in HRIS, if applicable, to ensure they are up to date.

In addition, effective August 12, 2007, the KSU Minimum wage for students will increase from $6.00 to $6.50 per hour.   Our office will automate the insertion of hourly pay rate changes in HRIS for those below the new K-State minimum wage.

For additional hourly student employment reminders go to http://www.ksu.edu/hr/infomgmt/hourly.html.

Social Security Numbers for Foreign Students/Exchange Visitors
Just a reminder that prior to employment a foreign student or exchange visitor must have a social security number. Retroactive appointments will not be made as prospective employees should not be allowed to work without a SSN. Before applying for a SSN please have the foreign student or exchange visitor report to the International Student Center to ensure they have been registered in the Student and Exchange Visitor Information System (SEVIS). The Social Security Administration will only assign a SSN if there are no conflicts with agency requirements and the student’s/visitor’s status in SEVIS. For more detailed information regarding the requirements needed to obtain a SSN for foreign residents please refer to http://www.ksu.edu/hr/alien.html.

Questions may be referred to Frieda Beat, Payroll & Employee Data, (785) 532-1884.

Faculty/Staff Changes in Campus Phone Book
Each year, Student Publications Inc., strives to give the K-State community an accurate Campus Phone Book.  Human Resources (HR) provides the faculty/staff information.  The student information section of the campus phone book is provided through the Registrar's Office.  Work on the 2007-2008 Campus Phone Book is currently in progress.  Information that will be printed in the phone book will include the employee's name, campus address and phone, business title or job title, home address and home phone.  The employee's KSU e-mail address will also be included and this information will be provided by Computing & Telecommunication Services (CTS).

Employee Information Sheets were mailed out to departments for distribution on July 19, 2007.  Employees should review the information provided on the information sheets and return the forms back to their department personnel specialist by August 1, 2007.  Employee information sheets with changes should be returned to HR for processing as soon as possible but no later than August 8, 2007.  For 9-month faculty not working this summer, please return the form as soon as possible after their return but no later than August 15, 2007.  Note:  If there are no changes, please do not return update sheets to HR.

For more detailed information please refer to the "Faculty/Staff Changes in Campus Phone Book" memorandum located at http://www.ksu.edu/hr/news/hrmem.htm. Questions may be referred to your department's Human Resources, Payroll & Employee Data liaison.

"Better to light a candle than to curse the darkness."  Chinese Proverb

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/

Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
July 27, 2007