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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

July 19, 2013

Topics included in this issue:

10 Business Day Wait for SSN No Longer a Requirement

With the new electronic I-94s, it is no longer necessary for foreign national students and scholars to wait the 10 business days to apply for the Social Security Number. Students and J-1 Scholars must check in with International Student & Scholar Services (ISSS). It will take ISSS up to 5 business days to register the student or scholar in the Student and Exchange Visitor Information System (SEVIS). Only then can students/scholars apply for a Social Security Number. Those in H-1B status can apply within 24 hours of entering the U.S.

All documentation required to apply for the SSN remains the same, see Applying for a Social Security Number. For questions contact International Student & Scholar Services at 785-532-6448.

Annual FERPA Self-Assessment to be completed by July 31, 2014

The Office of the Registrar has developed a short FERPA — Family Educational Rights and Privacy Act of 1974 — self-assessment that can be completed online in approximately 15 minutes. This self-assessment must be completed no later than July 31, 2014; however, faculty, staff and both graduate and undergraduate student employees dealing with student data are encouraged to complete it as soon as possible in order to be informed and forearmed prior to encountering any FERPA-related situation.

Knowledge of FERPA is required for all faculty, staff and student employees accessing student data as part of their work duties. This self-assessment will employ a broad range of real-life situations that have been and can still be encountered by faculty and staff in the course of their duties. Since FERPA is a federal law that is directly applicable to educational institutions, it is in the best interests of faculty and staff to be aware of the typical, everyday situations that can have FERPA implications.

The self-assessment may be accessed online.

The self-assessment includes 14 questions. The correct answer is displayed after you make a selection for each question. Satisfactory completion of this assessment does not require that you answer a specific number of questions correctly. However, it is important to read the correct answers and any accompanying explanations. This component serves as a teaching/training tool.

It is designed to click through quickly but the questions/answers are sufficient to compel thought and perhaps provoke additional questions, which may be directed to the Office of the Registrar, You may also request in-depth training for your college or department. To assist in appropriate routing of any questions or training requests, please include FERPA self-assessment in the subject line of your email.

Completion of this self-assessment will be noted on your Human Resources Training Summary within HRIS. Please note that no grade or score is saved or reported.

Please visit the registrar's office FERPA information either before or after completing the assessment for additional information about FERPA at Kansas State University.

Send August Personnel Transactions NOW!

We encourage you to send your new hire documents as soon as possible to Human Resources. We may not be able to get future-dated transactions processed immediately, but the sooner we can get your documents, the better. So if you have your August transactions completed and ready to send to our office, we encourage you to do so now!


" The real problem is not whether machines think but whether men do. "
B. F. Skinner