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Division of Human Resources-Newsletter

Topics included in the July 16, 2004 issue:

* Faculty/Staff Changes in Campus Phone Book
* Health Risk Appraisal Deadline
* In-Grade Pay Increases
* Updating Contract Data

Faculty/Staff Changes in Campus Phone Book
Each year, Student Publications Inc., strives to give the K-State community an accurate Campus Phone Book. Human Resources (HR) provides the faculty/staff information. The student information section of the campus phone book is provided through the Registrar’s Office. Work on the 2004-2005 Campus Phone Book is currently in progress. Information that will be printed in the phone book will include the employee’s name, campus address and phone, business title or job title, home address and home phone. The employee’s KSU e-mail address will also be included and this information will be provided by Computing & Network Services (CNS).

Employee Update Sheets are being mailed July 19, 2004. Employees should review the information provided on the update sheets and return the forms back to their department personnel specialist by August 2, 2004. Employee update sheets with changes should be returned to HR for processing as soon as possible but no later than August 9, 2004. For 9-month faculty not working this summer, please return the form as soon as possible after their return but no later than August 16, 2004.

This year the Degree information has been added to the update sheets. If an employee does not have a degree in HRIS this field will be blank. Employees may update the degree information on line be accessing HRIS Self Service>Employee>Tasks>Education.

Active Position Listings are also being mailed. This listing includes information regarding the “Reports to Position Number”, “Reports to Title” and “Reports to Name”. The Reports to position number is the position number of whom an employee reports to (supervisor) and if this is accurate the reports to title and name of the supervisor will display correctly. In the past this field has been required for all regular budgeted positions and is used for reporting purposes. We must now gather this information for all positions and this year have included all active students with this listing. Please verify the reports to position number and indicate any changes or additions on the listing and return to HR as soon as possible, but no later than August 9, 2004.

In addition you now have access to run the “Active Position Listing” in HRIS. Instructions are available at http://www.ksu.edu/hr/hris/hris-reports.html under “Other Reports.”

For more detailed information please refer to the “Faculty/Staff Changes in Campus Phone Book” memorandum located at http://www.ksu.edu/hr/news/hrmem.htm. Questions may be referred to your department’s Human Resources, Payroll & Employee Data liaison.

Health Risk Appraisal Deadline
The deadline to complete the online 2004 Health Risk Appraisal (HRA) questionnaire has been extended to July 31, 2004. The HRA questionnaire is at: http://da.state.ks.us/ps/subject/healthquest/welcomehra.htm

Questions should be addressed to Mr. Spud Kent at e-mail: spud.kent@da.state.ks.us.

In-Grade Pay Increases
Governor Sebelius recently signed Executive Directive 04-353 that allows state agencies the capability of providing in-grade pay increases to classified employees under rare and unusual circumstances. While guidelines for implementation of this directive are still in draft status, the probability that situations will occur warranting application is low. At present, a large number of employees who are represented by certified employee organizations (KAPE, FOP) are not eligible for these increases. We will provide additional information as we receive it. Questions should be directed to Judy Woellhof, Classification and Employment Services, at (785) 532-1869.

Updating Contract Data
At the beginning of each new fiscal year, the Contract Data pages in HRIS are automatically updated for regular unclassified employees. A new row has been added for fiscal year 2005 based on the months basis for these employees.

The only on-line entry required by department personnel will be for those individuals whose contract type has changed from FY 2004 to FY 2005 and for those individuals with term contracts. And, any time throughout the year, when a contract is renewed or changed, on-line entry is required within 20 days from the contract begin date. For university reports, on-line entry by July 31 for fiscal year (12-month) contracts and August 31 for academic year (9-month) contracts is important. Instructions: http://www.ksu.edu/hr/human.resource.units/hris_manuals.html

The Division of Human Resources continues to require a copy of the contract for the employee's personnel file. In addition, if the employee's job title, compensation rate, etc. is changing a personnel transaction form is required … normally the Change or Separation Form (PER-39).

"Politeness and consideration for others is like investing pennies and getting dollars back." - Thomas Sowell (1930 - ), Creators Syndicate.

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/

Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
July 16, 2004