Division of Human Resources-Newsletter
Topics included in the July 3, 2003 issue:

* Employee Self Service Coming August 2003
* Basic and Optional Group Life Insurance
* Contract Data Updates
* Department Table
* Classified Employee Revised Pay Plan

Employee Self Service Coming August 2003
Joint efforts contributed by the Division of Human Resources, the Information Systems Office and Computing and Network Services will allow all K-State employees to have on-line access beginning next month to view and update personal information via the web. Employee Self Service will allow K-State employees to view their paycheck data, leave balances and training summary. It will also allow employees to view and/or update their W-4 tax information.

Employee Self Service may be accessed like any other web page that requires a browser. Microsoft Internet Explorer is the preferred browser; however, Netscape Navigator/ Communicator may be used to access the Employee Self Service module.

Employee Self Service will be showcased in August. Employees will be notified of demonstrations of the self service module and will have the opportunity to gain hands-on experience with signing on and viewing/updating their personal information.

An official announcement will be published when self-service becomes available.

Basic and Optional Group Life Insurance
The Kansas Public Employees Retirement System (KPERS) has contracted with Minnesota Life Insurance Company for basic and optional group life insurance coverage, effective July 1, 2003.

New booklets will be mailed to you in the near future. The booklets contain an enrollment form. New hires have 30 days from their hire date to enroll for optional group life insurance coverage. The enrollment form is to be returned to the Division of Human Resources within 28 days to ensure postmarking to Minnesota Life Insurance Company within the 30 day window.

Rates, by age group, have changed. Along with the rate change, there is also a change to the age calculation for purposes of the optional group life insurance plan. Currently, age is calculated based on the employee's attained age as of the payroll period in which it occurs. Effective with the new rates, age will be calculated based on the employee's attained age as of January 1st of the current calendar year. The new rates are effective with coverage beginning the month of July. Please see Human Resources Circular 03-01, dated June 20, 2003, for a complete list of rates.

Premiums will continue to be collected by payroll deduction from the second paycheck each month.

Life insurance benefits and plan provisions will remain the same, with the following exception: Minnesota Life Insurance Company provides an accelerated death benefit. A separate addendum sheet was mailed to all eligible employees outlining this new feature.

Please begin using the new Minnesota Life Insurance Company enrollment forms immediately upon receipt. Destroy any optional group life insurance forms from Security Benefit Life Insurance Company. These old enrollment forms will not be honored.

Questions should be addressed to the Benefits Administration office in the Division of Human Resources at (785) 532-6277.

Contract Data Updates
Due to University reporting needs, department personnel specialists need to begin updating contract information in HRIS. The deadline for on-line entry is July 31 for fiscal year (12-month) contracts and August 31 for academic year (9-month) contracts.

At the beginning of each new fiscal year, the Contract Data pages in HRIS are automatically updated for regular unclassified employees. A new row will be added soon for fiscal year 2004 based on the months basis for these employees.

The only on-line entry required by department personnel specialists will be for those individuals whose contract type has changed from FY 2003 to FY 2004 and for those individuals with term contracts. And, any time throughout the year, when a contract is renewed or changed, on-line entry is required within 20 days from the contract begin date. To update contract information, refer to the step-by-step instructions found at:

The Division of Human Resources continues to require a copy of the contract for the employee's personnel file. In addition, if the employee's job title, compensation rate, etc. is changing a personnel transaction form is required normally the Change or Separation Form (PER-39).

Training sessions are available. Register by contacting Employee Relations & Training at Please include your name, employee ID, course title, course code, and course session number. Your registration will be appreciated by July 21, 2003.

Maintaining Unclassified Data in HRIS

WHR037 Session 1: Wednesday, July 23, 8:30 -9:30 a.m., 202 Fairchild Hall

WHR037 Session 2: Thursday, July 24, 1:30 - 2:30 p.m., 202 Fairchild Hall

Department Table
The department table for fiscal year 2004 has been updated. The updated table is available in Microsoft Excel and PDF format. There are two versions available one is sorted by department ID and the other one is sorted alphabetical by department description. They are located at:

Classified Employee Revised Pay Plan
Effective July 20, 2003, all classified employees will receive a 1 % cost of living pay increase as provided by the 2003 Kansas Legislature. The revised Kansas Civil Service Basic Pay Plan is available on the Department of Administration web site at These changes will be automatic and will be reflected in paychecks received on and after August 15, 2003. As you hire new employees effective July 20, 2003 and later, please be sure to use the new rate of pay on the appointment form.

"Without an extensive root system, even the tallest, mightiest tree would topple. Without learning, discipline, integrity, commitment, persistence, patience and effort, even the most magnificent dream would crumble." --Ralph S. Marston, Jr.

Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at

Division of Human Resources   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
July 3, 2003