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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

June 27, 2008

Topics included in this issue:

HRIS - All Jobs Summary Page

The All Jobs Summary page now includes the employee's appointment basis (i.e., A = Academic, 9-month; F = Fiscal Year, 12-month). This page displays each employee's current status for all employment records, key information regarding former and/or current positions and the appointment basis in the lower right-hand corner.

Path: Workforce Administration>Job Information>Review Job Information>All Jobs Summary

HRIS Access Report

The HRIS Access report has been created to assist department personnel specialists track HRIS security access for those in their department. The HRIS Access report provides each employee's name, eID (electronic ID), roles and department.

Path: Workforce Administration > Workforce Reports > HRIS Access

iTAC security administration maintains all systems security and eliminates access for those who have separated from the university. However, for those listed on this report who no longer need access to HRIS, please submit a HRIS Access Form with the action "Delete" selected.

HRIS Access Form/Role Definitions:

Questions concerning HRIS Security may be directed to Alma Deutsch at almamd@ or (785) 532-1448.

Have you noticed?

Access to IT resources for 9 month employees has been extended to cover the summer months. This eliminates the need to grant special privileges for continued access to e-mail and other systems for those employees who are on leave during the summer.

Questions may be directed to iTAC Helpdesk at or (785) 532-7722.

Revised Form I-9

The U.S. Citizenship and Immigration Services (USCIS) has updated the expiration date on the Employment Eligibility Verification Form I-9. The current version of this form will expire on June 30, 2008 and should no longer be used after this date. The updated form has an expiration date of June 30, 2009 and is now available on the HR forms page at: http://www.k-state/hr/forms/.

Leave rates change for classified employees

The Kansas Board of Regents has approved new leave accrual rates for non-exempt and exempt classified employees. The implementation of these changes will take place in two phases.

The first phase, effective June 15, affects employees with more than 10 years of service. These employees will earn 6.7 hours of annual leave per pay period when in pay status for 80 hours. There will no longer be a distinction between 10 and 15 years of service.

The second phase, which goes into effect with fiscal year 2010, affects employees with more than five years but less than 10 years of service. These employees will earn 5.5 hours of annual leave per pay period when in pay status for 80 hours.

Annual leave accrual for employees with less than five years of service remains unchanged.

Non-exempt classified employees who report fewer than 80 hours in a pay period shall earn annual leave on a prorated basis.

The maximum annual leave accruals and payouts for classified employees will be similar to unclassified beginning June 15.

Maximum accruals will no longer be based on years of service. Classified employees may accrue up to 304 hours of annual leave.

Maximum leave payout upon termination will change to 176 hours. At retirement, an employee may receive payment for up to 240 hours of annual leave.

Additional information, including the prorated accrual chart, will be available soon in a revised Classified Employee Leaves PPM 4860.


" Laughing at our mistakes can lengthen our own life. Laughing at someone else.s can shorten it. " Cullen Hightower