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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

June 10, 2011

Topics included in this issue:

Revised Intellectual Property Agreement

The Intellectual Property Agreement has been revised and the new version must be used for all new employees effective immediately. The new form can be found on our forms page at:
Discontinue using the previous form as it is no longer valid.

Reminder: Last Face-to-Face Secure IT trainings for this Fiscal Year

State of Kansas policy now requires that all state employees receive annual training in IT security each fiscal year. The last face-to-face sessions for this fiscal year are scheduled for:

  • WIT006 (Session 18) - Thursday, June 16, 2011 - 2:00 - 3:00 p.m. - Union 212
  • WIT006 (Session 17) - Thursday, June 16, 2011 - 3:30- 4:30 p.m. - Union 212
  • WIT006 (Session 24) - Thursday, June 23, 2011 - 2:00 - 3:00 p.m. - Union 212
  • WIT006 (Session 21) - Thursday, June 23, 2011 - 3:30- 4:30 p.m. - Union 212

Personnel Specialists may run the report "EE's Who Need Course" to determine those in departments who still need to complete the course. The path in HRIS is: Enterprise Learning, Reports, EE's Who Need Course. When running the report, be sure to enter WIT006 session code, also use the start date of 10/12/2010 and the current date as the end date. The training records of employees who take the course online are updated immediately. The training records for those who take the course face-to-face are updated within a week.

Report Instructions: (pdf)

New Employees Need to Create/Register a K-State eID

All new K-State employees, except student employees, need to create/register a K-State eID. The eID will become their K-State user name and will become part of their K-State e-mail address. It will also be used to enroll in classes, access K-State Online, view/update Employee Self Service/HRIS (i.e., paycheck data, personnel information, leave balances, etc.) and provide access to other resources.

Instructions\Register for an eID:

K-State eID - Granting Privileges to New Employees

After new employees create/register a K-State eID, as a courtesy, please grant new employee privileges (excluding hourly and graduate students) so they have immediate access to K-State e-mail and calendar, K-State Alerts emergency notification system, and other university resources.

Instructions Granting Privileges:

Direct Link to Granting Privileges:

This process may also be used to keep an e-mail account active if the employee has been terminated but will be reappointed.

Questions regarding registering a K-State eID or granting privileges to new employees may be directed to the Help Desk at or at 785.532.7722.

eTime Entry Workflow Process for Hourly Students

eTime Entry Workflow Process has been created in HRIS Employee Self Service for hourly student employees. This on-line process replaces the hard copy time document and includes an automated workflow approval process for the supervisor to review and approve the time online.

This process is now being used by 57 departments. If your department is interested in this process and/or would like a demonstration of this process, please contact Alma Deutsch at or 785.532.1448.

CWSP Distribution Report

To enable a comprehensive view of earnings and distribution by position, project, department and org, the CWSP (College Work Study Program) Distribution Report has been modified to display all positions for a student employee, regardless of department.

Payroll for North America>Payroll Funding>Reports>CWSP Distribution

Questions may be directed to Alma Deutsch at or 785.532.1448.

HRIS Calendar

The HRIS Calendar is now available via Zimbra Calendar. If you would like this feature, please contact Alma Deutsch at or 785.532.1448.


" If a window of opportunity appears, don't pull down the shade. " Tom Peters