Temporary Social Security Number Procedures
New Exit Interview Process
Clarification of Candidate
Pools Regulation
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Temporary Social Security Number Procedures
Procedures for obtaining a
temporary social security number (SSN) for foreign graduate students or exchange visitors who are
experiencing delays in obtaining a SSN of 30 days or more from submission date
of application are now available. In
addition, requests cannot be submitted any later than October 31 of any year as
every effort must be made to get a permanent SSN prior to wage and tax
reporting for the calendar year. Every
reasonable effort must be made to get the SSN prior to requesting a temporary
SSN and the volume of requests is expected to be low. In these situations, the employee should not
be allowed to work until a temporary SSN is assigned.
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New Exit Interview Process
The K-State Equity Issues
Committee recommended developing an exit interview process to gather feedback
from faculty and other regular unclassified employees when they leave K-State
due to resignation or retirement.
The new process will be
described in the KSU Policy and Procedures Manual, Chapter 4950, Clearance
Procedures at Separation, revised effective June 9, 2003. Depending on the type of separation, this
chapter requests that a copy of either an Exit Interview Letter at Retirement
or an Exit Interview Letter at Resignation both from the Director of Human
Resources be provided to the separating unclassified employee. These letters may be found on the forms page
on our web site located at: http://www.ksu.edu/hr/forms/.
Classified separating
employees will continue to complete the Exit Interview for Classified Employees
(PER-16). The PPM Chapter also advises
all separating employees to attend to other clearance obligations listed on the
Employee Separation Checklist (PER-24).
Both forms are available on the forms page on our web site.
Questions may be directed to
the Division of Human Resources at (785) 532-6277.
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Clarification of Candidate
Pools Regulation
Correction to June 21, 2002
HR Newsletter regarding K.A.R. Article 6 - Recruiting and Staffing that was
amended effective June 7, 2002 (revision in bold).
1-6-21. Candidate pools for regular positions.
For each vacancy in a regular
position that is to be filled, the appointing authority shall hire from among
those persons certified as eligible to fill either that position or another
vacant position that meets both of the following conditions:
(1) The other vacant position
is in the same class as the position that is to be filled and the duties of the
two positions are substantially the same.
(2) The applicant is offered
the position or extended a conditional offer of employment within 30 days of
the date
that the job requisition for the other vacant position closes.
Questions may be directed to
Cheryl Grice, Employment Services at (785) 532-1899.
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"Creativity can solve
almost any problem. The creative act, the defeat of habit by originality
overcomes everything." -- George Lois
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Kansas State University
Division of Human Resources
103 Edwards Hall
Manhattan, KS 66506-4801
Phone (785) 532-6277 Fax (785) 532-6095
Visit us on the web at http://www.ksu.edu/hr/