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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

May 29, 2009

Topics included in this issue:

Leave Rates Change for Classified Employees

In June 2008, the Kansas Board of Regents approved new leave accrual rates for non-exempt and exempt classified employees. The implementation of these changes is taking place in two phases.

The second phase goes into effect on June 14, 2009, the beginning of the first pay period in fiscal year 2010. Employees with more than five years, but less than 10 years of service, will earn 5.5 hours of annual leave per pay period when in pay status for 80 hours. Non-exempt classified employees who report fewer than 80 hours in a pay period shall earn annual leave on a prorated basis.

Annual leave accrual for employees with less than five years of service remains unchanged.

The first phase was effective June 15, 2008. At that time, employees with more than 10 years of service began earning 6.7 hours of annual leave per pay period when in pay status for 80 hours. The distinction between 10 and 15 years of service was removed at that time.

Additional information, including the prorated accrual chart, will be available soon in a revised Classified Employee Leaves PPM 4860.

Leave Records for FY 2010

Fiscal year 2010 leave records are now available for those who want to track time and leave.

Unclassified Vacation Leave Accrual for PPE 5/16/09, 5/30/09 and 6/13/09

Unclassified employees did not accrue vacation leave for pay period ending 5/16/09 because this paycheck (dated 5/29/09) is the third paycheck in the month of May. The third paycheck in a month does not accrue vacation leave for unclassified employees.

In addition, unclassified employees who have already earned 22 days (176 hours) will not accrue vacation leave for pay periods ending 5/30/09 and 6/13/09. These are the last two pay periods in the fiscal year and unclassified employees are only allowed to earn 22 days (176 hours) in a fiscal year. Only those unclassified employees who have not earned 22 days (176 hours) in the fiscal year will accrue vacation leave these two pay periods — these would be those employees on part-time appointments or who were appointed mid-year.

Please remind unclassified employees of these three consecutive pay periods when they will not be accumulating vacation leave. Contact your HR liaison with questions at (785)532-6277.

Layoff Process Assistance

Due to the current fiscal climate, there may be a few departments that will need to eliminate a classified position or two in order to meet their budget requirements. It is important that you contact Position Administration (532-6277) if elimination of a filled classified position is under consideration so we may begin looking at possible alternate scenarios. Human Resources is here to guide you through that process and help place the employee. Our ultimate goal is to place the employee in an available position and avoid layoff if possible.

In addition, we have been notified that other state agencies have layoffs of classified employees in process. These employees will have the opportunity to exercise their Kansas Employee Preference rights by selecting positions being recruited for at K-State or any other state agency for which they qualify.

For information on the layoff process and the Kansas Employee Preference program see the Layoff Plan at

Updating Position Data in HRIS

Personnel specialists may now update certain position data fields in HRIS. This new page in HRIS is called Position Update and allows personnel specialists to update the following: Mail Drop ID (campus address), Reports To, Work Phone, Title and Short Title. The page does not allow for updating all of the position data fields. Fields such as FTE, Job Code, etc. must still be processed through Human Resources by submitting the Position Data Sheet (PER-36).

The following is the path to access the Position Update page: Workforce Administration > Job Information > Position Update. We are in the process of adding instructions for the page to the HR web site.

Please contact your HR liaison at (785)532-6277 with questions.

Performance Management Process — Information Sessions for Classified Employees

Please post this information.

Information sessions will be held next week for any classified employee who wants to learn about the new Performance Management Process. These sessions are an abbreviated version of the sessions held earlier for supervisors.

If applicable, please secure supervisor's permission before registering to attend one of the following sessions:

  • WHR049, #44 06/02/2009 Hemisphere Room, Hale Library, 1:15 - 2:15 p.m.
  • WHR049, #45 06/02/2009 Hemisphere Room, Hale Library, 3:00 - 4:00 p.m.
  • WHR049, #46 06/04/2009 Hemisphere Room, Hale Library, 9:00 - 10:00 a.m.
  • WHR049, #47 06/04/2009 Hemisphere Room, Hale Library, 11:00 - 12:00 p.m.

Employees may register via HRIS Employee Self Service

Path: Employee Self Service > Training and Development > KSU Training Enrollment

Instructions: KSU Training Enrollment

View Work Information in Employee Self Service

Employees can now view their work information in Employee Self Service. The information is for their primary job and includes position number, department number, department name, work phone, work address, job title and business title as listed in the Human Resource Information System. This represents the work information printed in the K-State People Directory (online university directory).


" You can't deny laughter; when it comes, it plops down in your favorite chair and stays as long as it wants. " Stephen King (Hearts in Atlantis)