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Division of Human 
Resources-Newsletter

Human Resources Electronic Newsletter
May 25, 2001

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Included in this issue:
*HRIS Training Sessions for June
*Additional Pay Forms/Procedures

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HRIS Training Sessions for June
Maintaining Funding in HRIS (two-session course)
June 5 & 6, 8:30-11:30 a.m., 202 Fairchild Hall
This course is for new employees who will be maintaining department funding or for those who want a refresher course. Hands-on experience in both sessions.

Maintaining Time and Leave in HRIS (two-session course)
June 19 & 20, 8:30-11:30 a.m., 202 Fairchild Hall
This course is for new employees who will be maintaining time and leave or for those who want a refresher course. Hands-on experience in both sessions.

Maintaining Service Code Data in HRIS (Presenters: Kelli Cox and Alma Deutsch)
June 25, 1:30-2:30 p.m., 213 Union, Information Session & Demonstration
June 26, 8:30-9:30 a.m. , Staterooms 1 & 2 Union, Information Session & Demonstration
June 27, 1:30-3:00 p.m., 202 Fairchild Hall, Hands-On Training Session (Optional)
June 28, 8:30-10:00 a.m., 202 Fairchild Hall, Hands-On Training Session (Optional)
This course is for those individuals who are responsible for updating service code data in HRIS. Changes to the process will be presented and Kelli Cox from the Office of Planning and Analysis will be available to answer questions.

To register, please contact Alma Deutsch at almamd@ksu.edu. Please provide your name, employee ID, and course session(s) you would like to attend.

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Additional Pay Forms/Procedures
Effective with the June 10, 2001 pay period additional pays for active unclassified and graduate student employees will only be accepted on the revised Additional Pay form dated April 2001. In the meantime the old form will be accepted as long as the procedures outlined in the revised additional pay instructions as well as in the April 25, 2001 memorandum issued by the Provost are followed.

To request Additional Pay, complete and submit an Additional Pay form http://www.ksu.edu/hr/forms/index.html to the Division of Human Resources. All Additional Pays require the approval of the Unit or Department Head and the Dean of the College. In addition, approval by the Dean of Continuing Education is required for all Continuing Education overloads. All other non-Continuing Education overloads require the approval of the Provost or appropriate Vice President. An explanation of the Additional Pay must be included in the "Additional Information" section of the form or provided in attached documents in order to expedite the approval process. Approval must be obtained prior to the work being performed.

Additional Pay paid as "Contractual Pay" (CNT) may not be paid from a sponsored agreement (ledger 5 account), as the rate of pay cannot be increased because of a grant.

Additional Pay paid as "Overload Payments" may be made from any funding source. Benefits and taxes associated with the Additional Pay must be charged to the same funding source as the earnings and not to the central benefits pool. Departmental personnel are responsible for updating funding in HRIS.

Additional Pay for graduate students is for extra pay above their regular salary; usually in the form of an award or outstanding achievement. Payment for additional duties must be made by increasing the FTE of the graduate appointment or by appointing to a concurrent hourly student position. Graduate appointments are limited to .5 FTE in total.

Questions may be referred to your departmentís Division of Human Resources Information Management liaison at (785) 532-6277.

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"If you have a job without aggravations, you don't have a job." -- Malcolm Forbes


Division of Human Resources   hr@ksu.edu   103 Edwards Hall  Manhattan, KS 66506-4801  (785) 532-6277
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Kansas State University
December 18, 2001