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Kansas State University

Division of Human Resources
Kansas State University
103 Edwards Hall
Manhattan, KS 66506-4801
785-532-6095 (fax)
8 a.m. - 5 p.m. (CST)
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Human Resources Newsletter

May 15, 2009

Topics included in this issue:

HRIS Access Report

The HRIS Access Report has been created to assist department personnel specialists in tracking HRIS security access for those in their department. The HRIS Access report provides each employee's name, eID (electronic ID), roles and department.

Path: Workforce Administration > Workforce Reports > HRIS Access

iTAC Security Administration maintains all systems security and eliminates access for those who have separated from the university. To assist with this process, please run the HRIS Access Report and submit a HRIS Access Form with the action "Delete" indicated for those who no longer need access to HRIS.

HRIS Access Form/Role Definitions:

Questions concerning HRIS security may be directed to Alma Deutsch at or (785) 532-1448.

HRIS Time & Leave Archiving

Calendar year 2004 time and leave records and leave accrual data have been archived to CD and removed from HRIS. We have moved calendar year 2006 time and leave records and leave accrual data to the history pages in HRIS. To access time & leave records for calendar year 2005 or 2006, go to Time & Leave>Review>Employee Work History. To access leave accrual history, go to Time & Leave>Leave Accruals>Work History.

Payroll & Employment Dates

For your information a list of current payroll and employment dates are routinely published by the Division of Human Resources at Some of the dates included are academic year, fiscal year and summer dates. Begin and end dates for each semester, as well as student employment (hire) dates are also published. In addition there is a link to the biweekly pay periods and pay dates and the Human Resources Information System (HRIS) calendar. Questions regarding these dates may be addressed to the Division of Human Resources, 785-532-6277.

Important Personnel Transaction Processing Reminders

Please remember to submit personnel transactions with all of the required documentation. Items missing or not completed correctly will delay processing and sometimes delay paychecks. For more detailed information refer to the January 9, 2009 memorandum of "Important Personnel Transaction Processing Reminders" at If you have questions please do not hesitate to contact our office.

Hiring Classified Temporaries

Does your department have staffing needs while employees are on summer vacation, medical leave, year end, or do you need additional help during your busy times? If so, call Human Resources, Employment Services at 532-6277 for information on "How to hire a Classified Temporary". All temporary hires require prior approval, may work up to 999 hours per year, and be hired part time or full time.


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